Financial Operations Manager, American Friends Service Committee (AFSC)

Posted by on June 20, 2011

Financial Operations Manager, American Friends Service Committee (AFSC)
Posted on: June 7, 2011

Position Summary

The Financial Operations Manager is responsible for insuring that the accounts payable, accounts receivable, internal reporting activities, and all other activities that relate to the general operations of the AFSC are efficient, accurate, and comprehensive. In addition, this position is responsible for insuring that the operating units of the AFSC are well supported with effective analysis and decision support and efficient transaction processing.

Status: Exempt

Location: Philadelphia, PA

Supervisor: Finance Director

Compensation: Salary Range 18 – Exempt – Comprehensive medical and hospitalization plan; term life, accident and salary continuation insurances, defined benefit pension plan, plus fringe benefits; participation in unemployment and worker’s compensation and social security.

The American Friends Service Committee is an Affirmative Action/Equal Opportunity Employer. Qualified persons are encouraged to apply regardless of their religious affiliation, race, age, sex, gender identity, sexual orientation or disability.

The Central Office of the AFSC is a unionized workplace, represented by District Council 47 of the American Federation of State, County and Municipal Employees, AFL-CIO. This is a Bargaining Unit II position.

The American Friends Service Committee is a smoke-free workplace.

Essential Functions/Responsibilities: The key responsibilities of the Financial Operations Manager include the following:

1. Support regional directors and unit heads with effective financial information, analysis, and guidance.
2. Maintain an understanding of regional operations and the impact of financial matters on programs.
3. Coordinate the details of the budgeting process, including the distribution of budget information to regional directors and unit heads, proofing unit budgets, and integrating budgets into the financial reporting system.
4. Manage grant audits.
5. Maintain and improve standard operating procedures for financial operations. Develop, maintain, and improve training materials and documentation of procedures.
6. Insure the integrity of all internal financial reporting. Responsible for external financial reporting (with the exception of payroll related reporting).
7. Support the auditors and coordinate audit activity for operations.
8. Update and improve knowledge and skills with accounting software, Microsoft Excel, and other tools that are available for the understanding and communication of financial information.
9. Supervise and support Accounts Payable Accountant, Financial Analysts, and US Accountants.
10. Special projects as assigned by supervisor.


Education: Bachelor’s degree or equivalent in experience.

Experience: At least four years of experience, with two at a management level, in a small to medium computer-based business office environment, preferably in a non-profit organization.

Other Required Skills and Abilities:

1. Ability to lead and mentor supervised staff.
2. Ability to effectively document and improve work processes.
3. Intermediate to advanced level skill with Microsoft Excel and working knowledge of Microsoft Word and PowerPoint or equivalent required. Intermediate skill with Microsoft Dynamics SL (Solomon) or equivalent. Experience with Microsoft Access or other database programs would be considered a plus.
4. Intermediate to advanced skill at data analysis, report design and the presentation of quantitative information.
5. Experience and demonstrated ability to effectively communicate quantitative information to audiences with diverse levels of financial sophistication.
6. Ability to work independently with a minimum of supervision and cooperatively, as a member of a team. Must be organized and able to set priorities among a variety of tasks and to ensure timely completion of responsibilities. Able to work in a high-traffic area with frequent interruptions. Willing to work on various tasks as assigned.
7. Able to work a flexible schedule as needed. Ability to work overtime in peak periods required.
8. Commitment to Quaker values, testimonies and process. Understanding of and compatibility with the principles and philosophy of the American Friends Service Committee including non-violence and the belief in the intrinsic worth of every individual.
9. Understanding of and commitment to the principles, concerns, and considerations, of AFSC in regard to issues of race, class, nationality, religion, age, gender and sexual orientation, and disabilities. Demonstrated ability to work and communicate with diverse staff.

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