Chief Financial Officer, People’s Emergency Center

Posted by People’s Emergency Center on May 19, 2014

Reporting to and partnering with the President and CEO, the Chief Financial Officer (CFO) will play a critical role in developing and implementing the growth and success of the People’s Emergency Center. As a member of the senior leadership team, the CFO will be an advisor to the PEC Vice Presidents, evaluating and assisting them with their financial plans and economic modeling. The CFO will be responsible for overseeing all fiscal and fiduciary responsibilities for the organization and its related entities, in conjunction with the finance, audit and investment committees of the board and the boards of these related entities, maintaining separate budgeting and financials for the PEC Foundation, Partnership Homes, Saunders Park Limited Partnership, IMANI HOMES Limited Partnership and all future corporations formed under the control of PEC.

Essential Duties and Responsibilities:
Strategy
 Assess organizational performance against both the annual budget and PEC’s long-term strategy.
 Develop tools and systems to provide critical financial and operational information to the President and CEO and make actionable recommendations on both strategy and operations.
 Engage the board finance, audit, and investment committees around issues, trends, and changes in the operating model and operational delivery.
 Develop and implement long-term budgetary planning and cost management processes in alignment with PEC’s strategic plan, especially as the organization considers sponsorships, potential acquisitions, and collaborations with external organizations.
Financial and Operational Management
 Develop and monitor the systems, processes and departmental structure needed to ensure adherence to best practices for non-profit accounting, including strong internal controls, accounting discipline, month-end closing schedules, management of intercompany accounting, and timely reconciliations.
 Oversee all accounts, ledgers, and reporting systems for PEC’s Foundation, its non-profit entities, and its limited
partnerships ensuring compliance with appropriate generally accepted accounting principles, regulatory
requirements, and Office of Management and Budget audit requirements.
 Maintain internal control safeguards and coordinate all audit activities.
 Manage cash flow, forecasting and reforecasting to ensure that PEC and related entities are solid from a fiscal perspective on a weekly, monthly and long term basis.
 Develop a reliable cash flow projection process and reporting mechanism that establishes minimum cash thresholds to meet operating needs.
 Optimize the handling of banking relationships and initiate appropriate strategies to enhance cash positions.
 Coordinate the development and implementation of operating, program and capital budgets so as to monitor progress. Present financial metrics both internally and externally.
 Represent PEC to financial partners, including financial institutions, investors, foundation executives, auditors, public officials, etc.
 Manage and track the performance of PEC’s Foundation; keeping with the policies and investment guidelines established by the Investment Committee.
 Develop and monitor cash management systems to ensure appropriate handling of client cash, petty cash, employee loans, and cash-equivalent inventory.
 Work with COO to monitor purchasing and vendor relationships to ensure appropriate controls and oversight.
 Establishment and coordination of short term financing.
 Monitor monthly vouchering of all government contracts and grants.
 Oversee payroll function and ensure its integrity.
 Ensure the production of timely and accurate financial reports for federal, state, and local funders and foundations.
 Perform presentations to Boards of Directors and various Board Committees.
 Ensure legal and regulatory compliance regarding all financial functions.
 Manage financial risk at all levels by working closely with PEC Senior Management.
 Coordination of month end closing for five non-profit and two limited partnerships.
 Preparation of monthly Financial Management Report for each entity.
 Monitoring of account analysis of all Balance Sheet accounts.

Audit Responsibilities
 Coordination of annual audits by agency or funding auditors.
 Oversee the coordination and activities of the independent auditors ensuring all A-133 audit issues are resolved and that the annual financial statements are prepared in accordance with U.S. GAAP and federal, state and other required supplementary schedules and information.

Tax Filing
 Ensure timely filing of all federal, state and local tax returns.
 Ensure timely filing of non-profit BC01’s.
 Ensure filing of all agency 5500 forms.
 Assure all PEC and affiliate corporations’ liability, D&O, fiduciary, and auto insurance is accurate, up to date, and that coverage is acceptable to PEC Boards.
 Keep Boards and CEO apprised of any lapse in or problems with insurance.
 Maintain insurance files with necessary coverage for funders and lenders.

Building Administration and Insurance
 Ensure all necessary claims are made and filed with carrier.
 Coordinate with COO to ensure inventory of all fixed assets is recorded and accounted for in accordance with federal regulations.

Team Management
 Mentor and develop a finance team, managing work allocation, training, problem resolution, performance evaluation, and the building of an effective team dynamic, ensuring appropriate financial standards from an audit perspective.
 Ensure timeliness, accuracy and usefulness of financial management reporting; oversee the preparation and communication of monthly and annual financial statements.
 Coordinate all external audits and ensure proper and timely filing of tax returns.
 Review all month-end closing activities including general ledger maintenance, balance sheet reconciliations and corporate overhead cost allocation.
 Serve as final point of escalation for payroll, accounts receivable and accounts payable issues.
Competencies:
 Innovative Thinking
 Organizing and Planning
 Results Orientation
 Strategic Alignment
 Professional Integrity
 Oral and Written Communications
 Problem Solving
 Reliability

Required Education and Experience:
 Bachelor’s Degree required.
 MBA and Real estate accounting experience preferred.
 Minimum of 10 years of broad nonprofit experience.

Additional Eligibility Qualifications:
 Creativity, with experience funding activities in ways that both cover costs and generate operating margins.

Work Environment:
This job operates in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Salary
Commensurate with experience.

Benefits Offered
People’s Emergency Center offers a generous benefits package, which includes: group health insurance, vacation, personal and sick benefit time, flexible spending accounts, 401k, disability and life insurance.

Contact
For immediate consideration for this position, please e-mail your resume to financecareers@pec-cares.org or fax to M. Scenna at 267-777-5885. Visit PEC’s “Careers at PEC” web page: www.pec-cares.org EOE/M/F/D/V