WorkReady Youth Data Coordinator (Seasonal), Urban Affairs Coalition

Posted by Urban Affairs Coalition on April 30, 2018

This position is part of a seasonal team responsible for the Urban Affairs Coalition’s Summer Youth Employment program, which provides paid summer job opportunities and support to youth ages 14-18 through WorkReady Philadelphia. The six week program runs from July through mid-August and includes career exposure, on-the-job mentoring and professional development. In 2018, UAC anticipates serving 1,400 youth.

The WorkReady Youth Data Coordinator will provide general administrative and data assistance to the Enrollment/Payroll Manager, supporting the WorkReady program goals of enrolling 1,400 youth and processing payroll for youth in an accurate and timely fashion.

This is a seasonal position beginning in early April and ending in August/September.

PRIMARY RESPONSIBILITIES:

April – June

 Manage the background check process for all youth enrolling in the program, including heavy data entry, tracking, reporting, and follow-up;

 In conjunction with Worksite Coordinator, enter and track worksite supervisor background checks and ensure timely completion;

 Assist with entering and maintaining accurate participant data in excel, including an up-to-date and shared list of all program applicants, their application status, and other data;

 Create and maintain a filing system for program participant files and other paperwork;

 Assist with troubleshooting inquiries from program participants, potential program participants, and worksites;

 As needed, assist program participants with completing program paperwork, including assistance with detailed program eligibility requirements and accurate completion of application documents;

 Perform other related duties as assigned

July-August

 Responsible for rapid, but highly accurate timesheet organization and data entry for up to 1,400 program participants every pay period (4 times during the 6 week program period);

 Troubleshoot payroll issues and assist with distributing youth pay;

 Continue to troubleshoot any remaining issues with youth enrollment, clearances, and placement.

 Perform other related duties as assigned.

KNOWLEDGE AND SKILLS:

 Must be a flexible, communicative, and agile team player, able to coordinate and share resources and data;

 Must have strong skills in data entry, excel, and data management

 Strong organization skills and extremely detailed-oriented.

 Strong customer-service orientation with good verbal and written communication skills;

 Must be able to multi-task while meeting programmatic benchmarks and deadlines;

 Must be comfortable working with youth and young adults ages 14-21;

 Must be willing to work some non-traditional hours, as needed;

 Must be a self-starter with good time management skills;

EDUCATION AND WORK EXPERIENCE:

 Bachelor’s degree in a related field;

 A minimum of 2-5 years previous work experience working with data preferred;

 Must be proficient in Microsoft Office software, including Word, PowerPoint, and Excel and have strong typing skills.

Special Note: This position requires a criminal background check, child abuse clearance, and FBI fingerprint-based background check.

https://www.indeed.com/cmp/Urban-Affairs-Coalition/jobs/Workready-Youth-Data-Coordinator-3713e1632c85c472?q=workready&vjs=3