Volunteer Department Assistant

Posted by Franklin Institute on March 21, 2016

Scheduled part-time, 22.5 hours per week.

Minimum Qualifications: Three previous years administrative experience, with some college and/or business school training; excellent organizational, interpersonal, and communication skills; ability to interact with volunteers and staff at all levels; able to prioritize work and maintain total confidentiality; be self-motivated and have the ability to work independently; professional appearance; able to be flexible, calm and handle multiple tasks in a fast-paced environment. The right candidate should be proficient in Microsoft Office and have prior experience with database systems, preferably Volgistics and/or Marcato.

Primary Duties and Responsibilities: The Volunteer Department Assistant provides support for The Franklin Institute’s Volunteer Department. The assistant will prepare and process volunteer data in a timely manner via Volgistics (i.e. new starts, terminations, status changes etc.). Coordinate and process required background checks for volunteers. Assist with recruitment, scheduling, and coordination of volunteers for the annual Philadelphia Science Festival (April 22-30, 2016). Reply to email inquiries requesting volunteer and intern applications. Assist with screening volunteer applicants, i.e. reference checks. Prepare and update material for new volunteer orientations, organize and manage various filing systems, and greet and assist volunteers and staff members. This person will also order and maintain offices supplies, open and distribute incoming correspondence, and coordinate monthly volunteer birthday cards. He or she will assist with special projects/events as needs.

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