Volunteer Coordinator/Production Manager, Invisible River

Posted by Invisible River on May 26, 2014

VISIBLE RIVER is a public art and boating event that celebrates the Schuylkill River. Audiences travel in a flotilla of 65+ boats witnessing live dance, music and sculpture installations on the river’s shores, waters and air spaces. Audiences depart from the Dragon Boat Dock on Martin Luther King Jr. Drive in Philadelphia’s West Fairmount Park and make a 4-mile loop to the Strawberry Mansion Bridge and back. Additional audiences witness the event for free from the shores of the river in Philadelphia’s Fairmount Park. It takes place on Saturday, July 12th and Sunday, July 13th from 6:15-9pm. Approximately 1,300 people will attend – 400 audience members will travel by boat and another 900 audience members will watch from the shores of the river.

INVISIBLE RIVER is looking for a Volunteer Coordinator/Production Manager to recruit and manage volunteers for our upcoming event on Saturday, July 12th and Sunday, July 13th. The role involves assessing the needs of the event in coordination with the INVISIBLE RIVER Team then meeting those needs through the recruitment and placement of volunteers. The Volunteer Coordinator/Production Manager will also be responsible for organizing and overseeing all volunteers during the event dates. Additionally, the Volunteer Coordinator/Production Manager will assist the Technical Director and Boat & Safety Supervisor with any spill over work that they may need assistance with on the day of the event. Job dates run from Mon 6/2-Mon 7/14. Pay rate is $20/hr.

Must work well with many different types of personalities, be able to meet deadlines, enjoy outdoor events, and love working with people! Ideal candidate has management experience, event experience, loves organizing and also works well hi-paced environment. This will be a fun event so be prepared to smile and meet a lot of new people while doing your day to day work.

Work Activities:

• Researching and writing volunteer policies and procedures.
• Generating appropriate volunteering opportunities and role descriptions based on the needs for the event.
• Communicating with team members about volunteer needs and wants.
• Recruiting volunteers and ensuring they are appropriately matched and trained for a position.
• Ensuring there is appropriate support and training for volunteers.
• Monitoring, supporting, motivating and accrediting volunteers and their work.
• Managing budgets and resources, including the reimbursement of expenses.
• Attending production meetings.
• Providing updates to team on recruitment progress and strategies.
• Overseeing the Event Check in on the day of the event.
• Working with the team to coordinate event load in and load out.
• Being the onsite contact for all security and logistical contacts on Fri 7/11 (load in), Sat 7/12 and Sun 7/13 (event days), Mon 7/14 (load out)

Time Commitment:

10 hours of work/week for 5 weeks from Mon 6/2 – Fri 7/4

20 hours of work week of the event from Sun 7/6 – Thurs 7/10

30 hours of work on Fri 7/11 from 3-11pm, Sat 7/12 from 3-11pm, Sun 7/13 from 3-11pm, and Mon 7/14 from 7:30am-1pm

Rate of pay: $20/hr for a total of 100 hours of work from 6/2 – 7/14

Coordinator will be paid as a Contract Employee and payroll taxes will be taken out of pay.
To Apply

Please email a cover letter and resume to Director, Alie Vidich stating your abilities, prior experience and interest no later than Wed 5/28 at 12 noon. Email to alie@invisibleriver.org. Interviews will be held on Thurs 5/29 from 9am-1pm in Center City.

http://www.philaculture.org/jobbank/20955/volunteer-coordinatorproduction-manager-invisible-river