Senior Program Specialist, University of the Arts

Posted by on September 10, 2010

Senior Program Specialist, University of the Arts

Last day to apply: November 1, 2010


POSITION: Senior Program Specialist

DEPARTMENT: Philadelphia Exhibitions Initiative

Full-time Senior Program Specialist needed to serve the Philadelphia Exhibitions Initiative, a premier grant-making Initiative housed at The Pew Center for Arts & Heritage (

You’ll facilitate the work of the Philadelphia Exhibitions Initiative (PEI) Director by providing critical day-to-day oversight and administrative/logistical support of program operations. As a subject matter expert, work closely with the Director in maintaining the Program’s relationships with multiple external parties by representing, interpreting and explaining the Program to applicants, grantees and other constituents, elevating all major issues, final constituent decisions and precedent-setting requests to the Director. Make site visits and proactive telephone calls, conduct informational and/or initial meetings with applicants/constituents, maintaining ongoing communication with grantees. Work with Director on researching and identifying program consultants and panelists, as necessary. Work closely with Director on conceptualization and realization of professional development activities including multiple curatorial roundtables, workshops, consultations and fieldtrips per year, as well as publications. Review and confer with Director as appropriate, on discretionary grants. Prepare summaries of progress by grantees and communicate concerns and updates to the Director. Conceptualize content and compose articles and descriptive copy for the Program’s website and print/online publications.

You’ll work in collaboration with the Senior Program Associate and other Center personnel on projects where efforts naturally overlap, and as needed, ensuring smooth and efficient day-to-day operations.

And, you’ll work closely with the Director, Senior Program Associate and other Center staff in all phases of PEI program implementation including: contract preparation for grantees and consultants; external communication involving the program’s website; print and electronic correspondence and large mailings; tracking and processing incoming applications; monitoring/reporting of grants (both interim and final reports); program evaluation; preparation of yearly paper and electronic panel materials (designing and creating prototypes for reproduction); conception and planning of annual Peer Review Panels and other public events including professional development symposia, curatorial roundtables & gatherings, seminars, lectures, consultancies, and trips; maintaining financial records and processing invoices and check requests; managing database updates; and, creation and distribution of annual program guidelines.

You’ll need to remain aware of the big picture of what is happening in the forefront of your primary field of artistic and/or arts management expertise and constantly bring that knowledge to bear on the work of the Program, actively sharing perceived trends and other information with the Director and other staff.

To be selected, you’ll need a Master’s Degree in Curatorial Studies, Contemporary Arts History, Visual Arts and/or related fields or equivalent experience, with a minimum of five years of experience serving the visual arts community, with a broad knowledge of contemporary visual arts within a local, national, and international context.

Knowledge of general office practices and procedures is essential.

You’ll need strong organizational skills and an aptitude for program development and administration. The job requires deep knowledge of, and commitment to the field of curatorial practice in the visual arts. You’ll need to have intellectual curiosity and an interest in cross-disciplinary practices and activities. We require excellent written and oral communication skills, including accurate message-taking, professional composition, proofreading and editing skills, grammatical correctness, style appropriateness, formatting consistency and attention to overall completeness of documents and web content. You’ll need effective interpersonal skills to successfully interact with a variety of people, including colleagues in the University of the Arts, The Pew Charitable Trusts, the cultural community, consultants, grant recipients, applicants, and the general public with diverse cultures and backgrounds. You must be skilled in analyzing information, situations, practices or procedures to define the problem or objective, identify relevant factors, formulate logical and objective conclusions, and recognize alternatives and their implications.

You must be familiar with non-profit and university administrative functions and with the nature and operations of arts organizations’ and individual artists’ endeavors. Fluency is required in the Microsoft Office Suite (Excel, Outlook, Word, PowerPoint). Fluency in Adobe Acrobat and Photoshop and Apple iTunes are desirable. Experience and proficiency with Microsoft Access and knowledge of basic HTML are helpful as are good word processing skills (50+ w.p.m.) and knowledge of standard accounting practices and fluency with accounting software. You must be comfortable assembling and operating basic A/V equipment.
Working knowledge of Adobe graphic design packages such as Illustrator and InDesign and HTML software such as GoLive desirable. Fluency in ExpressionEngine or other web content management systems is also desirable.

Valid driver’s license and ability to drive preferred. You must be able to attend meetings and events which are after standard business hours or on weekends

For complete requirements, visit



How to Apply: TO APPLY: Interested, qualified applicants should submit letters of application and resumes to the Office of Personnel Services, Rm 140, Hamilton Hall, 320 South Broad Street, Philadelphia, PA 19102 or send your application via email to

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