Senior Administrative Assistant, Resource Development, UWSEPA

Posted by on January 29, 2012

Senior Administrative Assistant, Resource Development

Posted on: January 12, 2012

The Senior Administrative Assistant, Resource Development performs a broad array of administrative and office management tasks supporting the strategic objectives of the Resource Development Department. Providing key support to the Senior Vice President, Strategic Philanthropy, the Senior Administrative Assistant plays a central role to ensure the appropriate coordination of schedules, workflow to the Senior Vice President, and, appropriate utilization of the Senior Vice President’s time, as well as other factors contributing to the overall efficiency and goals of the department

JOB RESPONSIBILITIES/SPECIFIC DUTIES:

•Provide office management and administrative support to the Senior Vice President, Strategic Philanthropy. Work is heavily focused on calendar management/scheduling for the Senior Vice President, workflow, and information management, to enable the Senior Vice President to focus on fundraising strategy and organizational priorities. Also provides administrative support for the Associate Vice President of Resource Development Operations as well as the Associate Vice President of Workplace Campaigns.

•Senior Administrative Assistant will accurately and smoothly coordinate all appointments with the CEO and executive team, external corporate leadership, donors, fundraising events, as well as departmental meetings with staff and individuals. Will also ensure that all meeting materials and information needed by Senior Vice President are available in advance and throughout the day.

•Senior Administrative Assistant will schedule all CEO Visits. This requires close coordination with Executive Assistants of company CEOs, Cabinet Members and with UWSEPA Senior Staff.

•Senior AA will coordinate the activities and materials for the Campaign Cabinet and Development preparing for planning meetings and Cabinet meetings – this includes tracking attendance, preparing materials, taking minutes, and scheduling all meetings.

•Senior Administrative Assistant will acquire and maintain a solid working knowledge of United Way system, and fundraising activities, strategies, actively participating in department meetings and other activities as appropriate.

•Prepare, proof, and edit correspondence in collaboration with the Senior Vice President, Strategic Philanthropy. Develops forms and complex reports and prepares presentations using Microsoft Office and related software. Gathers information for projects from ANDAR.

•Review material for accuracy, format, conformance with procedures, internal consistency; ensure proper approvals have been obtained before releasing correspondence or other documents.

•Handle incoming/outgoing telephone calls, visitors, answers questions, and provide information to employee campaign customers and volunteers. Works closely with all Resource Development staff to support the performance and campaign objectives.

•Create and maintain key committee mailing lists using database and other tools to enable close communication/contact with community leaders by RD management.

•Create, maintain and update customer information of Cabinet Mailing List in ANDAR for President’s Updates that go out through Velocity.

•Assist with all general administrative duties of the department, suggesting and/or process improvements.

•Act as a liaison to Marketing and Communications Department in fulfilling requests for campaign statistics, reports, contact information, company logos, Cabinet member photos, etc.

•Manage SRVP’s credit card expenses and reconciled monthly credit card statement with corresponding expense receipts for submission to Accounts Payable within specified time frames.

•Prepare, review, and/or summarize correspondence, reports, and documents in a grammatically correct matter; prepare background documents as necessary.

•Other duties as assigned.

http://www.idealist.org/view/job/3mdskbzxndw4/