Receptionist, William Penn Foundation

Posted by on August 14, 2011

Receptionist, William Penn Foundation

Posted on: August 1, 2011

Located in Center City, Philadelphia, The William Penn Foundation is seeking an experienced and personable Receptionist to provide a warm and courteous greeting to visitors and staff. The Receptionist is responsible for all front-desk functions including telephone coverage, facility requests, mail distribution, and kitchen support, as well as administrative responsibilities for grants management and other departments. This is a full-time position. It requires a high degree of professionalism, dependability, and discretion.

Responsibilities:

Routing Messages
Greeting visitors and staff
Mail/Package receipt and distribution
Data entry related to grant files and matching gifts
Check transmittal letters and e-mail notifications to grantees
Invoicing
Tracking meeting calendars and conference room reservations
Preparing letters and other communications
Liaison with building management
Kitchen responsibilities
Related administrative functions

Qualifications:

At least two (2) years of front-desk and administrative support experience
Interest in philanthropy
Professional and polished interpersonal, written, and verbal communication skills
Detail oriented, with the ability to multi-task and prioritize
Flexible and able to work as part of a team or independently
Dependable, with strong work ethic and personal integrity
Capable of maintaining confidential information
PC proficient (MS Word, Outlook, and Excel), able to learn new software programs with ease
Able to sit for long periods of time and lift packages weighing ten or more pounds
Comfortable in an administrative support role
BA/BS Degree is preferred

The William Penn Foundation, founded in 1945 by Otto and Phoebe Haas, is dedicated to improving the quality of life in the Greater Philadelphia region through efforts that foster rich cultural expression, strengthen children’s futures and deepen connections to nature and community. In partnership with others, the Foundation works to advance a vital, just and caring community.

Interested candidates should send letter of interest, resume, and salary requirement to:

Human Resources Manager
The William Penn Foundation,
Two Logan Square, 11th Floor,
100 N. 18th Street
Philadelphia, PA 19103-2757
[email protected]
http://www.williampennfoundation.org
FAX: 215-988-1827