Purchasing Coordinator, Health Federation of Philadelphia

Posted by Health Federation of Philadelphia on November 3, 2014


This position requires a trustworthy, detail oriented, highly organized person to perform purchasing functions within the organization.



  • Monitors inventory; orders office supplies and program materials for in-house programs and contract agencies in coordination with Administrative Coordinator
  • Maintenance and distribution of inventory of cell phones and other communication equipment
  • Processes requests for travel arrangements, travel advances and travel expense reports
  • Maintains thorough documentation required for all purchases
  • Reconciles orders; investigates and resolves discrepancies; reviews outstanding orders and initiates any necessary follow-up action; codes to appropriate cost center when received
  • Verifies and/or approves financial and business transactions within established dollar limits and guidelines
  • Maintains credit card purchase logs and back-up documentation for accounting records
  • Prepares reports as needed
  • Updates and maintains vendor information in accounting system
  • Builds positive business relationships with vendors
  • Works with staff to reinforce purchasing guidelines and procedures
  • Maintains and updates Finance calendar and grant files
  • Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends


BS in Accounting, Finance or Business Management or equivalent experience in related field


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