Program Coordinator Office of Service Learning, Stockton University

Posted by Stockton University on July 23, 2018

General Summary:

The Program Coordinator will report to the Director of Service-Learning and assist in all activities of the Office of Service­ Learning. This position will serve to oversee day-to-day activities, facilitate and operationalize Stockton Faculty/Staff, Students and Community Partner Organizations that work in partnership with the Office of Service-Learning. This position is responsible for performing basic professional functions using established policies, procedures, precedent and guidelines; does related work as required.

The Program Coordinator will report to the Director of Service-Learning on a regular basis concerning:

  • Progress on assignments regarding BANNER, School Dude, OspreyHub, BWBRS and additional systems.
  • Processes 19, W4, TES forms in addition to other forms related to hiring new student and part-time staff
  • Consults with the Director regarding issues and concerns in the course of duties.
  • Prepares clear, technically sound, accurate, and informative reports containing findings, conclusions, and recommendations.
  • Prepares correspondence in the course of official duties to the Director and the community.
  • Serves as the primary processor of financial operations including Purchasing, Receiving and Payroll
    Track financial responsibilities: including multiple accounts, the Civic Engagement Mini-Grants, Matching Grants for campus/off-campus, state and national awards.

Assist, implement and maintain the office management including:

  • Schedules for staff meetings, trainings, programs, events and activities for student/part-time staff
  • Establishes liaison and maintains cooperative working relationships with other staff, units and organizations whose functions impact on assigned responsibilities
  • Assists in the development and implementation of appropriate training programs for student, staff, faculty and community
  • Assign and monitor the work of part-time, and/or student workers as required
  • Monitor the work of students, identifies problem areas and take steps necessary to effect improvement Service-Learning Student Worker Timesheets and Records (including BWBRS, BaseCamp, Give Pulse)
  • Support in creating reports and marketing materials for digital and print media for the office Assist in compiling critical information, organizing and managing partnerships and events:
  • Make recommendations concerning eligibility and participation in service-learning programs and special events to students, faculty/staff and community partners
  • Support cooperative relationships with other Stockton Offices/Programs that impact or overlap with the operation of Service-Learning
  • Processes affiliation agreements and additional paperwork for general counsel and risk management
  • Represent and participate in meetings, events, conferences and seminars for the office as required

Founded in 1969, Stockton University, New Jersey’s Distinctive Public University, is also one of America’s most distinctive public universities, consistently ranking among the nation’s finest educational institutions and among the top ten public Master’s institutions in the Northeast. Stockton proudly offers the academic, technological, and cultural advantages of a large institution combined with the community spirit of a small liberal arts college. Stockton is noted for combining an outstanding interdisciplinary approach to graduate and undergraduate education with all the qualities of an outstanding employer. We offer a unique vibrant working environment, a wealth of work related opportunities and outstanding employee benefits. Stockton is committed to attracting, encouraging and retaining a qualified workforce to support the mission of the University. The University is located in the Pinelands National Reserve in southern New Jersey, about one hour from Philadelphia, two hours from New York City, three hours from the Baltimore/Washington area, and 20 minutes from Atlantic City. The University’s location, active, stimulating campus life and diverse community make Stockton University a great place to work!

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