Program Assistant, College Access, Philadelphia Futures

Posted by Philadelphia Futures on December 4, 2017

Philadelphia Futures is a nonprofit organization that provides Philadelphia’s low-income, first-generation-to-college students with the tools, resources and opportunities necessary for admission to and success in college. We transform lives by breaking down the barriers that have historically excluded low-income, first-generation-to-college students from achieving college success. The students Philadelphia Futures serves are provided with a comprehensive, time-tested array of programs designed to reduce the institutional, academic, social and financial barriers to college success. We are currently seeking a Program Assistant to join our College Access team. This role is a unique opportunity for a proactive, detailed-oriented individual to serve in a critical administrative and logistical support role.

Significant responsibilities of this position include:
 Greet visitors at reception and provide basic inquiry support.
 Provide effective scheduling and calendar support for program activities, and coordinate student and staff appointments calendars.
 Assist with the delivery of programs and content.
 Coordinate and provide comprehensive administrative support for after-school programming including tutoring, classes, college trips and clubs.
 Coordinate material preparation, transportation token distribution and set-up for classes, programs and other events.
 Maintain records of student participation.
 Support and administer use of Google Classroom for our after-school programs, including technical support, gradebook management and attendance recordkeeping.
 Assist with the design and production of program communications.
 Coordinate and execute program mailings.
 Support distribution of organizational publications.
 Coordinate conference room scheduling and set up audio-visual equipment.
 Assist with errands, program purchases and other office support.
 Manage inventory of program supplies.

The successful candidate for this position will possess the following experience, education, skills and attributes:
 Bachelor’s degree.
 Strong organizational, computer, and communication skills.
 At least two years of experience in a professional office environment working with students.
 Experience in an administrative/operational support role.
 Excellent written and oral communications.
 Knowledgeable and proficient in Microsoft Office applications (Excel, Word and PowerPoint); experience in ETO and Google Classroom is highly desirable.
 Passion for working with first-generation-to-college, low-income students.

This is a full-time, exempt position and offers a competitive compensation/benefits package based on experience.

This position reports to the Director, College Access.

To Apply: Please email your resumé and cover letter with salary requirements to, indicating the “Program Assistant-College Access” in the subject line.

For more information on Philadelphia Futures, visit our website:

Philadelphia Futures is deeply committed to the principles of equity, diversity, and inclusiveness. Philadelphia Futures is an Affirmative Action/Equal Opportunity employer. Minorities, women, and individuals with disabilities and veterans are strongly encouraged to apply.

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