Part-Time Executive Administrative Assistant, Project H.O.M.E.

Posted by on February 04, 2013

Part-Time Executive Administrative Assistant, Project H.O.M.E.
Posted on: January 10, 2013

General Position Responsibilities

• Assist & manage various special projects as needed.
• Schedule meetings, appointments & events: coordinate travel, refreshments, and other event details.
• Organize, track and assist with the processing of invoices, check requests, and other financial related items (Credit Card payments, travel/out of pocket expenses, etc.).
• Complete general office tasks: copying, faxing, scanning, maintaining the postage meter & filing.
• Order & maintain office supplies.
• Perform other duties as assigned.

Position Responsibilities Specific to Neighborhood Services and Administrative Affairs

Perform clerical, administrative and general office duties. Duties will include but are not limited to:

• Conduct online research as required.
• Handle telephone calls.
• Prepare and mail correspondence.
• Set up and maintain records/files.
• Plan & coordinate the quarterly PNC NPP Grant/ Neighborhood Partnership meeting & follow-ups.
• Attend community-related meetings & prepare minutes.
• Additional assignments and special projects as required.

(see “General Position Responsibilities” below)

Position Responsibilities Specific to Healthcare Services

• Coordinate and attend Wellness Center-related business and planning meetings; distribute agendas; record and distribute minutes.
• Coordinate and attend bi-monthly Community Advisory Board meetings in the evenings
• Coordinate conference calls.
• Maintain contact information and other records (electronic and paper) related to the Community Advisory Board.
• Maintain House of Hope and Peace registrations and other records.
• Coordinate weekly and monthly clinic staff meetings; distribute agendas; record and distribute minutes.
• Coordinate HIPAA Compliance Committee meetings; distribute agendas; record and distribute minutes.
• Maintain internal tracking spreadsheet for the department’s direct expenditures.
• Coordinate other meetings as directed.

Education and Experience Requirements

A minimum of 3 years secretarial/administrative experience; excellent administrative, communication (verbal & written), organizational, and problem solving skills; strong computer skills, particularly in Microsoft Office (Word, Excel, Outlook, etc.); and the ability to interact appropriately with all members of the community. Candidate will also be able to work independently as well as with a team, have the ability to prioritize tasks and take initiative; accustomed to the necessity of confidentiality; and comfortable with responsibility and handling unforeseen needs. A valid driver’s license a plus.

Work Hours

20 hours weekly. The exact schedule to be determined; preference is for the employee to be working at least 4 days per week. There is a possibility that the work hours will increase to 30 or 40 hours per week after approximately six months, depending on available funding.

http://www.idealist.org/view/job/Wf2w7jcPCJ74/