Out-of-School-Time (OST) Program Coordinator, SEAMAAC

Posted by SEAMAAC on April 10, 2017

SEAMAAC (a nonprofit organization founded in 1984, as the Southeast Asian Mutual Assistance Associations Coalition, Inc.) has 30 years of experience serving and advocating for Philadelphia’s immigrants and refugees. Our founding mission was “to support immigrants, refugees, and their families as they seek access to opportunities which would advance the condition of their lives in the United States,” however today SEAMAAC maintains a variety of education, health and social services and programs to serve low-income individuals and families of every race and ethnicity in the Greater Philadelphia Area. Throughout our history, SEAMAAC has worked to bring issues affecting immigrants/refugees to the forefront for policy makers and other service providers, while offering a variety of programs to meet the needs of community members. Currently, our programs include English as a Second Language (ESL) classes, afterschool and summer camps, truancy prevention, domestic violence prevention, elderly services, health insurance and public benefits enrollment assistance, health education, refugee services, and women’s support groups.

Primary Function:
The primary responsibility of the OST Coordinator is to provide overall coordination and administration of SEAMAAC’s Out of School Time programs. These programs include After School & Summer Camp Programs for middle school and high school students at multiple sites. This position also oversees short term projects with a strong fit in the Education Department and Youth Programs. The OST Coordinator’s overall contribution to SEAMAAC includes but is not limited to participating in the department’s grant writing and fundraising, budgeting, financial and program narrative reporting, invoicing, strategic planning, program evaluations, database management, staff and volunteer recruitment and supervision, meeting with funders and partners, advocacy, ensuring compliance with documentation/reporting requirements, and department and program visioning and implementation.

The OST Coordinator oversees all administrative, education and outreach responsibilities for SEAMAAC’s Out of School Time and Summer Programs. These programs currently include After School & Summer Camp Programs for middle school students and high school students, at multiple sites. SEAMAAC’s current OST programs utilize the themes of Hip Hop and Culinary Arts. The OST Coordinator is responsible for recruiting, interviewing and hiring recommendations, and training, supervising and evaluating OST staff, interns and volunteers. S/he provides technical support for the development, design and implementation of programming. S/he is responsible for working towards the organizational goal to provide programming and services leading to the self-sufficiency of our communities. The OST Coordinator will work to coordinate organizational needs in partnership with the Executive Director and management team.

QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills/Qualifications:
 Bachelor’s Degree from an accredited institution is required.
 Minimum of three to five years of supervisory and administrative experience, preferably in a non-profit organization.
 Outstanding communication skills, both oral and written; excellent computer skills.
 Experience with coordinating and/or directing youth programs.
 Strong appreciation for Hip Hop and Culinary Arts.
 Strong passion for creative programming with youth.
 Fluency in Spanish, African or Asian language/dialect is preferred.
 Demonstrated experience in organizational and staff development and program development,
 Knowledge about the issues facing politically, socially and linguistically marginalized youth and their families.
 A strong passion and a clear vision for delivering high impact services to political, social and linguistically marginalized youth, individuals and families.
 Experience with data collection and database systems.
 Grant writing and reporting experience desirable.
 Ability to interact positively with a wide range of people at different levels including those on opposite sides of sensitive issues.
 Demonstrated ability to handle a heavy workload, exercise discretion, maintains confidentiality, handle multiple priorities and use sound judgment.
 Understand and have commitment to SEAMAAC’s principles, concerns, and considerations in regard to issues of race, class, nationality, religion, age, gender and sexual orientation, and disabilities.
 Child, criminal, FBI and health clearances required.

Duties, Responsibilities and Functions:
 Administer SEAMAAC OST programs for youth in the Philadelphia area.
 Serve as agency’s primary liaison for program funders and coalition partners.
 Attend interagency meetings, conferences, and trainings, as required by program funders.
 Recruit, train, supervise and provide guidance to program staff, consultants, interns, volunteers, and youth
 Complete all program reporting requirements.
 Develop and implement programs and outreach strategies.
 Conduct staff evaluations.
 Collaborate and participate with SEAMAAC Management Team on grant writing, agency-level planning, fundraising and staff development.
 Facilitate program team meetings (the frequency varies depending on the program) and department meetings (monthly).
 Engage individuals and organizations for the purpose of working in partnership and collaboration.
 Support children and families in a manner that fosters independence, growth and development to help them achieve their stated goals.
 Consistently communicate with families, organizations and other providers (both formal and informal) including the School District of Philadelphia, City and State agencies for the purpose of coordination of service and collaborative activities.
 Actively participate in organizational-wide and community work efforts and events.
 Plan and perform strategies for success in staff recruitment, retention and supervision.
 Research, create and implement strategic program designs.
 Develop curriculum, data tracking systems and evaluation tools.
 Flexible hours, requires some travel, evening, and weekend assignments.
 Attend mandatory provider and funder meetings and trainings, as required.
 Other assignments, including translation/interpretation, as required.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, use hand and fingers, handle or feel objects, tools, or controls; and reach with hands and arms.

The employee frequently lifts and/or moves up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

NECESSARY SPECIAL REQUIREMENTS:
Health clearance: Provide written documentation of health screening clearance to ensure that the employee is free from health impairments which pose potential risk to other employees, clients or visitors.

COMMENTS:
This description is intended to describe the essential job functions. It is not an exhaustive list of all duties, responsibilities and requirements. Other functions may be assigned and management retains the right to add or change the duties at any time.

Salary and Benefits:
Commensurate with experience.

Benefits include standard dental and health insurance and vacation, holiday, sick and personal leave.
SEAMAAC is an Equal Opportunity Employer.

Interested applicants should submit a detailed cover letter, resume and writing samples to [email protected]