Office Manager, Teach for America

Posted by on December 15, 2006

Office Manager, Philadelphia

Start Date: Immediately
Employment type: Full-time
Location: Philadelphia
Location Notes:

Summary
As part of a broader nationwide growth effort, the Philadelphia region of Teach For America is in the midst of an ambitious expansion effort. This fall, we are entering the second year of our five-year growth plan, with a goal of growing our corps to 400 by the 2010, up from 260 today. To enable this growth, we will grow our funding base to approximately $4 million annually, up from $2.3 million currently.

We are seeking an office manager to manage the operations of the Philadelphia team in a way that maximizes the team?s effectiveness and enables the region to reach its ambitious goals. In addition to ensuring an efficient office, the office manager acts as the region’s technological and financial contact, and plays a substantial role in managing the operations of the region?s program. The office manager will report directly to the executive director.

Teach For America seeks individuals of all ethnic and racial backgrounds to apply for the position.

Responsibilities
Responsibilities will include, but are not limited to:
? Establishing and implementing effective office systems to ensure maximum efficiency
? Managing regional office technology and serving as a liaison to the national technology team and technology vendors
? Creating and maintaining databases to meet office needs
? Overseeing the establishment and administration of contractual agreements with external vendors and suppliers, and establishing general office procedures
? Organizing corps and alumni programming events such as planning logistics, securing donated materials, and creating and sending mailings
? Coordinating budget planning, tracking budget to actual expenses, paying bills, managing the local checking account, overseeing staff reimbursements, and making recommendations for fiscal changes
? Recruiting, employing, training, managing, and evaluating temporary workers and/or interns to provide administrative support to effectively accomplish the organization’s goals and objectives
? Serving as liaison between regional team and other community organizations and nonprofits;
? Keeping regional staff fully informed of education related news and events in the community
? Maintaining the office resource room for corps members
? Executing administrative duties as assigned, including (but not limited to) serving as primary liaison for the team to ensure that corps members, external contacts, and other Teach For America team members obtain access to key information in a timely fashion

Education and Experience
? Bachelor?s degree or high school diploma with experience required
? Prior professional experience is preferred
? 0-5 years of experience

Knowledge, Skills, and Abilities
? Strong customer service ethic
? Excellent organization skills and attention to detail
? Strong written and interpersonal communication skills
? Ability to work effectively in a fast-paced, deadline-driven environment, and to juggle several projects at once with a spirit of flexibility and positive outlook
? Knowledge of MS Outlook, PowerPoint, and Excel are preferred

Compensation
Salary for this position is competitive and depends on prior experience. In addition, a comprehensive benefits package is included.

To apply, visit: <a href="http://tbe.taleo.net/NA5/ats/careers/requisition.jsp?org=TEACHFORAMERICA&cws=1&rid=640">http://tbe.taleo.net/NA5/ats/careers/requisition.jsp?org=TEACHFORAMERICA&cws=1&rid=640</a>