Office Administration/Receptionist, Women’s Opportunities Resource Center

Posted by on January 16, 2012

Office Administration/Receptionist, Women’s Opportunities Resource Center

Posted on: January 4, 2012

Posted by: Women’s Opportunities Resource Center

QUALIFICATIONS: Three years experience of proven success in office management and administration; strong interpersonal and teamwork skills; excellent communications skills; successful tenure in management position and oversight for multiple functions; proficiency in basic PC business hardware and software.

RESPONSIBILITIES:
• Administration of front office which includes, managing emails, faxes, mail distribution, messaging, and oversee relief support
• Perform receptionist duties
• Conduct daily and monthly server backups, maintain the network daily, troubleshoot minor computer repairs, contact network administrator when needed and provide computer support/training to staff
• Order supplies, maintain inventory and security of supplies (purchases under $250)
• Manage relationships with outside vendors
• Facilities management and repairs (under $500), ensuring building is kept in city code compliance, coordinates snow removal, open/close office (relief with closing)
• Manage petty cash and ensure deposits are made according to operating procedure
• Maintain personnel consultant, board and advisory contact lists
• Ensure the agency/program information in lobby area is maintained, update and current
• Ensure weekly time sheet is complete and forwarding to accounting, distribution of paychecks and distribution of monthly staff minutes
• Prepare and set up for events, meetings etc, ordering appropriate food
• Assist staff with check requests, travel arrangements and conference registrations
• Manage the daily operations and upkeep of the computer lab, resource center and incubator

Send resume and cover letter along with salary requirements to [email protected]

http://www.idealist.org/view/job/fwDSJXg8Jh8d/