New Report for Small Nonprofits: Beyond the Award Letter

Posted by on November 9, 2009

Beyond the Award Letter was created for executive directors, directors of finance and administration, and program managers of small youth-serving non-profit organizations. This guide supports and enhances the systems you use to manage grants and contracts. Grants from private foundations and contracts from public agencies are the life blood of many small youth-serving organizations. These time-limited sources of funding generally come with clear requirements for how the money will be spent, within what time period, what outcomes are expected, and how you are to report progress.

For example:
• Who is responsible for monitoring goals and/or deliverables?
• What are the reporting requirements?
• How often does the funding source require reports? In what formats?
• What data does your organization need to collect? How often?
• Why should you keep paper records for seven years?

Your organization’s financial management systems are a key part of supporting your overall mission and program priorities. Comprehensive financial management systems —also known as internal systems or fiscal operations—include program and fi nancial planning, development, evaluation, and human resource management.

http://www.financeproject.org/publications/BeyondtheAwardLetter.pdf