Human Resources Director, Back On My Feet

Posted by on May 30, 2011

Human Resources Director, Back On My Feet

Posted on: May 26, 2011

THE POSITION

Based in Philadelphia, PA, the Human Resources Director (Internal Coach) will report to the Vice President of Growth and Strategy. This individual will have additional contact points with the CFO and Founder and President. Additionally, the Human Resources Director (Internal Coach) will be in dialogue with staff members, predominantly Executive Directors, from all chapters.

• Seek to create a fun, innovative environment while also possessing the critical thinking necessary to execute growth of the HR function
• Ensure performance reviews are conducted
o Ensure that all employees are in receipt of their job descriptions and goals and that they are on file
o Develop process for localized performance reviews
o Monitor status of performance reviews for all employees, including career and personal goals
o Collect documentation on performance reviews and store in personnel files
• Manage employee database/ personnel files
o Contact information
o Personnel paperwork
o PTO forms
o Start dates, benefit enrollment dates, etc.
• Ensuring organizational conformity with applicable HR regulations and statutes as well as organizational procedures and policies, including:
o State-specific policies
o Equal opportunity employment practices
o Unemployment
o Etc.
• Processing payroll for organization (finance department will approve as a control measure); including:
o Management of PTO and sick days
o Ensuring employees are receiving benefits/other pay

• Recruiting quality employees:
o Local chapters:

§ Develop and roll out local hiring procedures, including creation of all necessary documentation, workflows, checklists

o National:

§ Posting open positions for open roles
§ Reviewing resume submissions
§ Conducting preliminary interviews for role candidacy
§ Managing interview process:
§ Scheduling appropriate meetings with applicant and BoMF staff
§ Collecting feedback on interviews
§ Outreach to references, as needed
§ On-boarding

• Managing probation and termination procedures
o Development of formal probation and termination procedures, templates, checklists
• Working with finance department to create compensation plans and salary ranges
• Manage employee benefits:
o Eligibility, enrollment and relationship management of the following:

§ Medical (Aetna/Exude)
§ Dental (Guardian/Exude)
§ Retirement plan (SIMPLE, through American Funds)

o Ensuring employees are taking advantage of existing Company benefits (i.e. vacation, flexible work hours, running stipend)
o Research/ implement possible additional benefits, including:

§ Employee training
§ Short term/long term disability
§ Maternity leave
§ Additional research to see if BoMF benefits are competitive (and if not, propose changes)

• Identifying, evaluating, and resolving human relations, employee morale, work performance, and organizational productivity concern
o Utilizing network of HR professionals or industry groups to leverage experience and existing knowledge capital

§ Specifically as relates to nonprofits

o Assessing and monitoring employee satisfaction through meetings, development and rollout of surveys, etc.

§ Improve employee happiness/drive reduction in turnover
§ Development of solutions for any identified employee dissatisfaction trends

o Serve as confidential confidant communication channel for all staff to voice concerns, report issues, etc.
• Insure that the human resource function incorporates the vision, values, and culture of the organization
• Work with the National team, who are highly motivated and energetic individuals, to develop and discuss HR procedures and policies

QUALIFICATIONS

Bachelor’s degree required with a minimum of 6 years work experience, with 3 years relevant experience in human resources or personnel management
• Experience with management of personnel who work remotely
• Needs to be able to demonstrate critical thinking and analytical skills, ideally has experience with an entrepreneurial organization or an expanding business
• Proficiency with Ms Word, PowerPoint and Excel
• Ability to develop a strong understanding of what each staff member is responsible for accomplishing related to their performance evaluations
• Experience managing difficult situations (i.e. terminations, harassment, employee conflict, etc.)
• Experience in creating new policies and procedures, including creation of templates, checklists and other documentation to allow for sustainable HR functions
• Perform in a high-energy environment and utilize strong organizational skills when faced with multiple time-sensitive priorities

• Willingness to “roll-up sleeves” and personally handle all aspects of position
• Strong written and verbal communication skills
• Experience in processing payroll is a plus (BoMF utilizes Ceridian as a third party provider)
• Experience with start-up/ entrepreneurial organizations a plus
• Familiarity with running industry a plus

PERSONAL CHARACTERISTICS

• High energy, results oriented operator
• Requires little supervision and minimal revisions on work product
• Proactive in raising suggestions for new concepts, or improvement for programs and processes
• Strong attention to detail and thorough construction of documentation/ reporting
• Strong interpersonal skills for working with diverse groups/ individuals
• Unequivocal passion for the organization and the members we serve
• Desire to attend program events as possible to connect with members and mission, as possible
• Ability to manage time responsibly
• Ability to adapt quickly to a fast paced, changing environment
• Entrepreneurial, resourceful, energetic, and a self-starter
• Unquestionable integrity and highest ethical standards
• Willing and able to roll-up his/her sleeves, yet not get lost in the details

Qualified candidates please submit resume and cover letter to Casey Venella, Assistant to the President, at casey@backonmyfeet.org