Grants Program Assistant, Boys and Girls Clubs of Philadelphia

Posted by on June 11, 2012

Grants Program Assistant, Boys and Girls Clubs of Philadelphia

Posted on: May 17, 2012

Grants Program Assistant 25 hours a week

No phone calls

GENERAL SUMMARY

The Grants Program Assistant will assist the Grants Program Manager in all aspects of managing the organization’s grant-based budget, by providing efficient and detailed administrative support in the form of progress reports, grant summaries, maintaining programmatic and financial documentation, providing updated programmatic timelines, and consistently communicating with lead program staff at all funded clubs.

ESSENTIAL JOB FUNCTIONS

Review incoming grant documentation and outline stated reporting requirements for distribution to lead program staff
Track and update all programmatic progress, in accordance with grant’s timeline
Organize and maintain programmatic and financial grant documentation on an ongoing basis
Update and distribute grant expense reports
Bi-weekly review and logging of incoming grant documentation, i.e., employee timesheets, activity reports, paystubs, etc.; checking for accuracy, and creating reports of errors, discrepancies and/or missing documentation
Communicate with lead program staff to correct all discrepancies with submitted documentation, remind of pending deadlines, and gather additional grant-related information (pictures, stories, etc.)
Occasionally assist in the completion of financial and programmatic grant reports (monthly, quarterly, and closeout

QUALIFICATIONS

High School degree required, but current college student or graduate preferred
Able to dedicate 25 hours/wk (schedule flexible)

http://www.idealist.org/view/job/SbDNwHtzWnH4/