Fiscal Administrator, EducationWorks

Posted by EducationWorks on August 11, 2014

Fiscal Administrator for Accounts Payable and Receivable, EducationWorks
Posted on: July 28, 2014

The Fiscal Administrator for Accounts Payable and Receivable maintains the fiscal systems and operations, including accounts payable, accounts receivable, journal entries, internal and funders reports, audits, and implements and improves sound program fiscal practices and operating procedures. The Fiscal Administrator reports to the CFO.


1. Databases and Systems

Maintains fiscal policies and budgets to:

a) Comply with grant provisions and audit standards

b) Prepare assigned fiscal reports to funders

c) Process and monitor payables and receivables

d) Assist with preparation and review of program budgets

e) Record, file and maintain all documentation for payables, receivables and Journal entries

2. Accounts Payable

a) Code assigned accounts payable invoices per the accounting software to comply with funders’ requests.

b) Print and process all check requests for accounts payable

c) Process all electronic payments

d) Pay and process all credit card purchases

e) Help with the preparation of bank reconciliations and follow up all outstanding checks

f) Prepare and file 1099’s at the end of the calendar year

3. Accounts Receivable

a) Code corresponding accounts receivable invoices per the accounting software to comply with funders’ requests.

b) Record and process all payments received by the organization, via mail or electronically

4. Monthly Journal entries

a) Record and process monthly journal entries

5. Reports and Audits

a) Reconcile assigned operating expense accounts

b) Produce monthly expenditure and receivable reports in line with budget for assigned programs

c) Prepare reconciliation and schedules for auditors

6. Backup for:

a) Fiscal Administrators’ reports to grantors

7. Other assignments:

a) Reconciles the Petty Cash


  • Bachelor’s degree in an accounting discipline preferred
  • Knowledge of finance software. Experience with MIP preferred.
  • Fund accounting experience
  • Strong experience with general ledger account reconciliations
  • Proficient with Microsoft Excel and Word
  • Minimum 5+ years experience working as an accountant or a bookkeeper
  • Ability to ensure accurate and timely completion of tasks
  • Well organized, detail-oriented, and dependable
  • Excellent organizational, communication, and interpersonal skills

More in "Job Opportunities/AmeriCorps Opportunities"

Stay Current in Philly's Higher Education and Nonprofit Sector

We compile a weekly email with local events, resources, national conferences, calls for proposals, grant, volunteer and job opportunities in the higher education and nonprofit sectors.