Executive Coordinator, St. Christopher’s Foundation for Children

Posted by on January 13, 2014

Executive Coordinator, St. Christopher’s Foundation for Children
Posted on: December 27, 2013

Job description
St. Christopher’s Foundation for Children

Position Title: Executive Coordinator

Reports to: President

Key Responsibilities: Provide high quality administrative support for a four-person office, work closely with President, manage finances, event management and coordination, board meeting management, office management, and create a positive and professional work environment.

Specific Responsibilities include:

• Track Foundation’s day-to-day expenses and finances with Quickbooks software
• Liaise daily with President on all happenings
• Coordinate with staff on related work
• Assist and provide coordination for two SCFC major events
• Facilitate payment of expenses and acquire required authorization
• Update and maintain SCFC Contact and Donor Database
• Manage the updating and maintaining of SCFC website, Board Effect
• Receive, process and acknowledge donations; make weekly bank deposits
• Receive and document all bills/invoices incurred by the Foundation
• Assist with production and distribution of mailings, donor campaigns, event invitations and related materials.
• Assist with meeting preparation/set-up, includes scheduling meeting locations, ordering refreshments/equipment, etc.
• Maintain office space and ensure all supplies are ordered and inventoried
• Record minutes at SCFC Committee meetings and SCFC Board Meetings
• General office responsibilities: phone, fax, file, scan and mailing
• Act as liaison for all internet and pc related problems, perform a weekly backup of computer files on server; oversee monthly computer support appointments.
• Oversee and manage SCFC volunteers/volunteer projects
• Assist and compile data for the annual audit
• Prepare and file detailed annual charitable registrations
• Oversee offsite storage management
• Manage and assist ED in new employee orientation (Paychex, keys, email, business cards, and all necessary forms)
• Assist and compile data for bookkeeper/consultant during bi-monthly bank reconciliations
• Support the mailings of grant/designated funds requests
• Additional responsibilities, as needed

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