Executive Coordinator, Philabundance

Posted by on June 11, 2012

Executive Coordinator, Philabundance

Posted on: May 15, 2012

Philabundance, the largest food bank and food rescue organization in the Delaware Valley is seeking a Executive Coordinator.

Our Mission Philabundance reduces hunger and food insecurity in the Deleware Valley by providing food access to people in need, in partnership with orginazations and individuals.

The Executive Coordinator will provide high quality support to the CEO and the COO; including project management and daily administrative tasks. This position will help identify and create pilot projects, with the CEO or COO’s approval; then serve as a liasion between their offices and staff project leaders. This position ensures the smooth execution of all duties of the Offices of the CEO and COO.

Specific responsibilities:

Coordinate the CEO’s special projects, keeping all interested parties informed.
Coordinate projects for the COO as instructed.
Liaison between project leaders and CEO
Ensure that the CEO is consulted on project issues, where appropriate.
Prepare correspondence for signature of CEO.
Prepare and disseminate, after CEO’s approval, agendas, minutes, and other materials in preparation for Board, Executive Management, and staff meetings.
Maintain and organize daily calendar for the CEO. Schedule meetings and coordinate events with the CEO to ensure that all obligations are met in a timely manner.
Assist with oral and written communications to various groups both internally and externally.
Manage and coordinate travel arrangements and travel itinerary (including car rental/service, flight and hotel information, scheduled meetings with names, addresses, phone numbers, etc.)
Ensure that the CEO is apprised of all relevant issues that are pending his review/signature.
Analyze relevant data and present to CEO as needed.
Responsible for other duties as assigned by the CEO.

Requirements:

Bachelor’s Degree or 2 years experience in an executive assistant role.
Ability to multi-task with a strong sense of meeting deadlines and follow-up.
Must exercise strong customer service and diplomatic skills.
High degree of professionalism, flexibility, and initiative.
Excellent time management & organizational skills: ability to prioritize daily workflow to effectively meet deadlines.
Exceptional oral/written communication skills. Attention to detail a must.
Computer Skills Required: Word, Excel, PowerPoint and Outlook.
Ability to handle confidential matters.

In addition Philabundance offers comprehensive benefits, including:

403(b) savings and investment plan
Paid vacations and holidays
Personal days
Medical Coverage
Dental Coverage
Prescription Plan
Life insurance and disability insurance

Come join our team and be a part of ending hunger in the Delaware Valley.

http://www.idealist.org/view/job/ZHwcGMB9NhSP/