Executive Assistant, Fresh Artists

Posted by on December 17, 2012

Executive Assistant, Fresh Artists

Job Categories: Administrative, Development, Marketing & Public Relations, Operations & Finance, Other, Philadelphia County (PA), Community Art/Cultural Organization, Visual Arts

Executive Assistant to the Executive Director

Fresh Artists is a small, dynamic and unusual organization that is blazing new trails in the nonprofit world. The culture of Fresh Artists is highly collaborative, innovative and flexible. The organization is young and growing. Primarily serving the Philadelphia and Norristown public school children, we also include artwork from children throughout the country. The small staff works as a team with each member having specific areas of responsibility, but collaborating around events and initiatives.

Fresh Artists:

• Teaches philanthropy to K-12 public school children
• Runs a corporate art program that displays large-format digital reproductions of children’s art in prominent and unexpected places
• Collects and manages a growing digital art collection
• Delivers art supplies to severely under-funded public schools
• Designs and implements innovative art programs to schools
• Coaches art teachers in ways to bring resources to their classrooms

The Executive Assistant works closely with the Executive Director and under her direction will implement initiatives and assume responsibility in the following areas
Development/Fundraising

• Handles grant research, manages the grant calendar, assists in grant preparation and manages grant records and reporting
• Manages corporate and individual donor research and gift management records and thank-you letters
• Coordinates the digital Annual appeal
• Coordinates and implements the Annual fundraising event, Salon on the Schuylkill at World Café Live

Program Support – Distribution of Grants to Art Teachers

• Assists ED to plan and implement annual distribution of art supplies to public school art teachers
• Manages files and databases
• Works with art supply vendors

General Administrative Support

• Manages and updates FileMaker Contact Database – moving to Donor DB
• Manages and updates FileMaker Image Database in collaboration with Creative/Operations Director
• Assists in drafting budgets (organizational and program-specific)
• Supports ED in basic and advanced administrative tasks
• Responsible for maintaining the office, including ordering supplies, tracking/submitting temp staff time sheets, answering phones, coordinating group cleaning schedule, receives packages etc.

Part-time position
Salary commensurate with experience

http://www.philaculture.org/jobbank/16779/executive-assistant