Event Sales Coordinator, National Constitution Center

Posted by National Constitution Center on August 30, 2022

About the National Constitution Center

The National Constitution Center is a nonpartisan nonprofit organization devoted to teaching about the Constitution. Located on Philadelphia’s historic Independence Mall, steps from where the Constitution was drafted and signed, it serves as America’s leading platform for constitutional education and debate, fulfilling its congressional charter “to disseminate information about the U.S. Constitution on a nonpartisan basis in order to increase awareness and understanding of the Constitution among the American people.”

Position Summary

The Event Sales Coordinator is responsible for taking new daytime and small evening event inquiries through proposals, site inspections, and contract execution, in addition to providing general support to the Events team. The Event Sales Coordinator also assists the Event Sales Manager and the Senior Director of Events with marketing efforts to sell the Center as an event venue.

Responsibilities and Duties

  • Work with the Event Sales Manager to sell the Center as Philadelphia’s premier special event venue to all potential markets and constituents that would be eligible to host events at the facility
  • Work with the Event Sales Manager in conjunction with the Senior Director of Events to develop sales strategies and methods to prospect for new customers and develop new markets, sell to current and repeat customers, and work jointly with catering sales team to market and direct sell the special event effort
  • Attend weekly catering team meetings and ensure that all lead sheets are distributed and acknowledged in a timely manner
  • Responsible for the service, fulfilment, and maintenance of new and existing accounts to ensure recurring bookings
  • Create weekly sales reports, including but not limited to, call logs and account updates
  • Create and send proposals and contracts to potential clients and follow through with appropriate next steps
  • Assist the department with processing of deposits and payments as required
  • Establish and maintain business relationships with industry associations, individuals, institutions, event planners, and convention services teams
  • Attend trade shows, presentations, and networking events as assigned by the Event Sales Manager
  • Participate in the design and creation of facility rental sales and marketing materials
  • Attend at a minimum (3) special events a month at the Center as necessary in order to maintain client relationships and ensure client satisfaction
  • Receive training from the event operations team on set up requirements, facility capacities, and other logistical details in order to better service the client during the sales process.
  • Perform other duties as assigned
  • Please note that the Center may change specific job duties with or without prior notice based on the needs of the organization

Learn more and apply.

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