ECE Apprenticeship Coordinator, District 1199C Training & Upgrading Fund

Posted by District 1199C Training and Upgrading Fund on September 24, 2019

Position Summary:
The Early Childhood Education (ECE) Apprenticeship Coordinator reports to the ECE Director of Workforce Strategy as the primary staff person for the Training Fund’s Degree ECE Registered Apprenticeship and pre-apprenticeship programs in southeastern Pennsylvania, and is responsible for coordinating between project partners, participating employers, and Apprentices; and supporting Apprentices’ success, individually and as a cohort, in completing all classroom and on-the-job elements of the Apprenticeship program.This is a full-time, grant-funded position starting October 2019 through December 31, 2022.

Essential Functions and Responsibilities:


Coordinates daily operations of specific ECE Registered Apprenticeship and pre-apprenticeship programs in southeastern Pennsylvania, working closely with participating employer partners and Apprentices, individually and as a cohort; interfaces with higher education partners, First Up, and the PHMC evaluation department in managing partners’ contracted roles in the project; interfaces with Pennsylvania Office of Child Development & Early Learning (OCDEL), the Professional Development Organization for southeastern Pennsylvania, and City of Philadelphia Mayor’s Office of Education (MOE) to coordinate/integrate project activities with state and local ECE programming. Time is spent approximately 50% in the Training Fund office and 50% on-site with participating employers and Apprentices.


EMPLOYER ENGAGEMENT: Recruit participating employers to sponsor Registered Apprentices and identify coaches. In collaboration with the Training Fund’s Apprenticeship Specialist, provide support to employers in completing required documents, such as employer-specific and apprentice-specific apprenticeship documents, including wage steps (Apprenticeship Standards’ Appendices A and E). Establish systems, roles and reporting protocols for Apprentices, employers, and Student Supervisors/Coaches, and oversee implementation. Develop and implement on-boarding processes and procedures for employers and apprentices. Maintain ongoing relationship with employers, Apprentices, and Student Supervisors/Coaches, including regular onsite visits, assisting with problem solving and providing technical assistance to ensure that the Apprenticeship Program is implemented with fidelity.

SUPPORT FOR APPRENTICES: Work closely with employer partners to recruit and enroll Apprentices in assessment and Bridge coursework with Training Fund, CCP Accuplacer preparation coursework, and developmental coursework (as needed). Support Apprentices’ registration and maintain/update participant files/records for the duration of their participation in the program. Collaborate with the Training Fund’s Apprenticeship Specialist in registering Apprentices in the US Department of Labor’s RAPIDS database at the beginning of the program upon beginning program and following completion, ensuring Apprentices’ progression to Journeyworker status and receipt of US DOL certificate. Support Apprentices and employers in ensuring TEACH documentation is secured each semester, and coordinate with TEACH to problem solve issues that arise. Track academic progress of Apprentices, and organize group and individual tutoring/study groups in collaboration with higher education partners. Provide counseling support to Apprentices. Assess and identify individual and group needs of Apprentices, notifying the ECE Director and problem solving interventions to support Apprentices’ success.

SUPPORT FOR STUDENT SUPERVISORS/COACHES: Provide oversight to the coaching process (including initial training and continued professional development) in partnership with First Up. Support employers in identifying and selecting Coaches. Track the input of Coaches regarding the competency attainment of Apprentices, and implement interventions in partnership with First Up to ensure that coaching is occurring on a weekly basis and documentation is input weekly.

INTERFACE WITH STATE APPRENTICESHIP SYSTEM: In support of the Training Fund’s Apprenticeship Specialist, ensure all documents are secured from employers to successfully enroll employers and Apprentices.

MANAGING PARTNERSHIPS: Coordinate closely with higher education partners to ensure all systems are in place to support the implementation of the Apprenticeship Program. Work closely with higher education partners to ensure the academic progress of each Apprentice and that the course sequence for Apprentice cohorts and individual Apprentices are updated each semester as needed. Ensure that instructional program elements comply with/qualify for T.E.A.C.H. and/or Rising Stars tuition support. Support employer partners and First Up in implementing onsite weekly coaching and robust mentoring of the Coaches. Provide oversight to First Up’s Technical Assistance project with employers, supporting the Apprenticeship Program’s sustainability, and the evaluation project that is led by the consulting evaluation team.

PROGRAM EVALUATION: Assist the consulting evaluation team in implementing CLASS evaluations and focus groups/individual interviews with Apprentices, employers, and Coaches.

PROJECT MANAGEMENT: Organize and facilitate quarterly Apprenticeship Committee meetings. Manage project record keeping and participant file maintenance, working with the ECE Director and other Training Fund staff to meet all funders’ reporting requirements in a timely manner. Assist the Training Fund’s ECE Director and Controller in executing the Training Fund’s role as the project’s fiscal sponsor, ensuring timely disbursement of all contracted grant funds to partnering organizations; liaise with partners as necessary to ensure timely receipt of invoices and backup for all project-related services; liaise with the Training Fund finance department and all partnering organizations to obtain backup documentation of all matching funds pledged to the project.


  • Bachelor’s Degree in Early Childhood Education or a closely related field; Masters Degree preferred.
  • Minimum five years’ work experience working in an Early Childhood Education or Elementary Education setting, including ECE management and Technical Assistance experience.
  • Comprehensive knowledge of Early Childhood Education as well as adult learning.
  • Proven collaboration and coordination skills.
  • Experience with employer relations is a plus.
  • Excellent project management skills, documentation skills, and attention to detail.
  • Excellent organizational skills.
  • Excellent oral and written communication skills and ability/interest in working with employers and frontline staff.
  • Must have valid drivers’ license and ability to employer sites and other meetings in southeastern Pennsylvania.
  • Computer proficiency including use of spreadsheets, databases, presentations and onedrives.

Work Requirements:

Working conditions are those normally found in an office environment. Must be able to travel to employer sites, and work flexible hours with some evening hours required.

Please send resume to: Cheryl Feldman

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