Director of Operations, Phila. Academy of School Leaders

Posted by Philadelphia Academy of School Leaders on August 16, 2022

The Philadelphia Academy of School Leaders (“School Leaders”) is a nonprofit organization that develops, engages, and retains principals and system leaders who transform schools, dramatically improve student outcomes, and drive systemic change to prepare all Philadelphia students for college, career, and life.

POSITION OVERVIEW: Reporting to the Executive Director, the Director of Operations will play a key role in developing operational capacity and supporting the organization’s strategic growth. As School Leaders expands in size and programs, we seek an experienced Director of Operations to design and enhance systems, processes, and tools to help us operate efficiently and effectively. This position will oversee operations, finance, human resources, and technology.

RESPONSIBILITIES: The Director of Operations’ responsibilities will include, but not be limited to, the following:

Operations and Technology

• Develop, implement, and monitor operational systems and processes
• Design standardized processes, templates, and tools to support efficient and effective performance
• Recognize and anticipate operational opportunities and challenges, generating solutions for improvement
• Manage consultants to identify, implement, and maintain updated technology systems and infrastructure
• Maximize internal systems and knowledge management, including calendars, Dropbox, Google Drive, and Salesforce
• Maintain physical and virtual office spaces, including furniture, technology, and office supplies

Accounting and Finance

• Support annual budget forecasting and planning to ensure efficient resource allocation
• Manage budget – enter and review financial transactions, monitor cash flow, anticipate variances
• Review organizational and staff expense accounts and reimbursements
• Oversee financial reporting for Board of Directors, grants, and contracts
• Manage contracts and relationships with external non-program vendors and partners
• Manage external accountant and auditor

Human Resources and Organizational Development

• Serve as point person on human resources, including payroll, benefits administration, and compliance
• Support strategic talent management, including the creation of human resource policies, processes, tools, and templates
• Develop processes and tools to support performance management, individual goal setting aligned to organizational goals, and progress monitoring of milestones
• Lead implementation of multi-year strategic plan and regular reporting on progress towards goals
• Supervise and support Operations Manager

Applications to this position will be considered on a rolling basis until the position is filled.

Full job description and application information.