Director of Finance, Habitat for Humanity Philadelphia

Posted by Habitat for Humanity Philadelphia on August 17, 2015

Posted on: July 24, 2015

The Director of Finance is responsible for directing all aspects of the fiscal functions of Habitat for Humanity Philadelphia (HFHP) in accordance with generally accepted nonprofit accounting principles and practices. Reporting to the Executive Director, the Director of Finance will serve as a member of HFHP’s management team. Results and goal driven, the Director of Finance will plan, manage, and implement the affiliate’s financial management function to meet the growing needs of HFHP.

The position requires strong analytical and technical abilities and demands fast, but carefully thought-out results. The Director of Finance needs to be able to concisely and accurately convey the financial health of a complex organization to internal and external stakeholders. Strong leadership and control of the work process from beginning to end are necessary. The Director of Finance will help generate and implement new ideas, systems and technology to increase efficiencies, as well as, analyze and improve existing systems and processes. A high level of financial expertise is expected and the ability to identify, prevent and correct errors is important. Accuracy, attention to detail and ability to make strategic financial recommendations/decisions related to the larger mission of the affiliate are essential. Experience with real estate transactions and mortgage documents required.

Key Responsibilities:

• Prepare and submit annual draft budgets with annual expenditures and revenue. Work with all departments to develop annual departmental and consolidate expenditure projections, including appropriate financial cash burn projections.
• Monitor and prepare monthly reports on actual revenues and expenditures against budget and forecast/reforecast for known changes to budget.
• Oversee the affiliate’s general ledger for accuracy.
• Provide internal financial reports and coordinate with Board Finance and Executive Committees; manage monthly and quarterly financial reporting.
• Maintain and manage the financial database and related file management that include certificates of insurance, contracts, mortgage documents etc.
• Monitor and ensure mortgage note cash flow, and property tax and insurance impound levels.
• Facilitate all annual financial audit and workmen’s compensation functions for the affiliate.
• Produce all required documents for government programs compliance reporting.
• Resolves accounts payable issues, ensuring that that accounts are paid accurately and timely.
• Oversees restricted and unrestricted donations; documents expenditures of funds.
• Manage and supervise the bookkeeping staff, financial volunteers.
• Monitor, evaluate and update the financial management best practices and procedures for internal controls and processes.
• Oversee the tracking of in-kind donations of goods and services/ input monitoring.
• Assists with the payroll process through the use of a third party vendor as required.
• Carry out responsibilities in accordance with HFHP policies and applicable laws.
• Supervise all accounts payable/accounts receivable including rent, property impounds, related taxes and related documents.
• Manage all organizational insurance coverage to include workmen’s compensation, general liability; fleet auto coverage, directors’ and officers’ (D&O) policy, rental, medical and homeowners’ association (HOA), etc. ,as appropriate, looking for best alternatives and ensure timely payment.
• Assist auditors to file all required government reports with the IRS to include Form 990, Form 1099 and state sales tax returns. Maintain proper status with the Pennsylvania State Tax Franchise Board and Department of the Secretary of State.
• Manage and keep current all loan and property files.
• Work with Director of Family Services to create processes to maintain consistent mortgage receivables; oversee homeowner delinquency payment processes; execute foreclosures on properties at the direction of the ED.
• Prepare loan documents for home closings and work with selected title companies to facilitate these closings.
• Monitor homebuyer’s payment history and credit status.
• Maintain and keep current all property restrictions i.e. SHRA, Tax Lien, etc.
• Research and recommend, in alignment with Finance Committee and HFHP goals, how to proceed with mortgage sales and manage the sale of mortgages previously sold/pledged.

KNOWLEDGE/SKILLS/ABILITIES

• Belief in Habitat for Humanity’s global mission, principles and structure.
• Demonstrated knowledge of financial regulatory guidelines and procedures as it relates to (501 (c)3; solid understanding of non-profit accounting and reporting, tax preparation and grant administration.
• Strong knowledge of generally accepted accounting practices and principles to include cash flow management, financial analysis, understanding of GAAP, and creation and implementation of internal controls.
• Must be PC proficient with experience in MS Office; proficiency in Excel and QuickBooks and/or QuickBooks Premier for
• Non-profits and Salesforce; is preferred.
• Strong analytical, quantitative, problem solving and technical skills; demonstrated ability to organize activities with attention to detail to ensure all organizational and regulatory deadlines are met.
• Must have the ability to multitask, work under pressure and thrive in a fast paced work environment; ability to work independently and complete duties and projects with little direct supervision
• Availability to work some nights and weekends.
• Ability to maintain confidential information, high ethical standards and positive attitude.
• Ability to adapt to and excel in a fast paced environment.

Education, Experience, Knowledge & Skills:

Bachelor’s and/or Master’s degree in accounting and 5 – 8 years of related, directly relevant, and progressive general ledger accounting, financial management and supervisory experience in private business or non-profit organizations; or an equivalent combination of education, training, and experience. Professional accounting certifications, CPA and/or CMA, is highly preferred.

The ideal candidate will have substantial experience in midrange accounting applications with strong technical and accounting systems foundation. Proven track record in creating structure and best practice internal controls within an organization is desired.

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