Branch Administrator, Experience Corps

Posted by on October 24, 2011

Branch Administrator, Experience Corps – National Office

Posted on: September 30, 2011

Overview

Experience Corps’s mission is to create powerful opportunities for older adults to meet society’s greatest challenges. Our vision is to see older adults in service to children as an integral part of the education strategy across America. Through this generational exchange, children succeed, older adults thrive and communities are made stronger.

Now in 22 cities, Experience Corps works to solve serious social problems, beginning with literacy. Today 2,000 Experience Corps members serve as tutors and mentors to children in urban public schools and after-school programs, where they help teach children to read and develop the confidence and skills to succeed in school and in life. Research shows that Experience Corps boosts student academic performance, helps schools and youth-serving organizations become more successful, strengthens ties between these institutions and surrounding neighborhoods, and enhances the well-being of the Experience Corps members in the process.

While this position is based in Philadelphia, PA the national office of Experience Corps is based in downtown Washington, DC.

Responsibilities

The Branch Administrator leads essential efforts in human resources and general operations within the Experience Corps Philadelphia, PA location.

Ensure smooth office administrative functioning and operation, including but not limited to equipment, materials, organization, supplies and external email and telephone communications/reception.
Work closely with Program Associate to administer monthly member payroll stipends and to assure accuracy in stipend payments. Coordinate member payroll processing with national finance office.
Coordinate grant reporting process and compliance elements related to reporting, including maintaining compliance calendar, collecting information from departments for reports and working with director to finalize and submit.
Oversee data systems and work closely with Program Associate around data entry for members and branch; provide monthly data reports as needed to ED and Project Director.
Coordinate with Program Associate and Project Director on all member service and status reports.
Prepare member application and enrollment packages for members each program year.
Communicate any changes to Project Director and School Liaisons related to upcoming member contract expiration 30 days prior to end date.
Exit members from the program database upon completion of contract and ensure members are not working beyond contract date.
Coordinate and manage member mailings.
Oversee branch mailing processes and track outgoing/incoming mail.
Coordinate and schedule facilities for training, meetings and events.
Manage branch bookkeeping, accounts payable/receivables in coordination with national finance office.
Monitor branch expenses, coordinate with national finance office and provide director with monthly branch budget reports.
Manage school district and charter school contract processing and invoicing.
Participate in budgeting process.
Allocate expenses across appropriate accounts.
Maintain billing and member payroll records.
Participate in administrative team meetings and other branch functions.
Other duties as assigned/required

Qualifications

Bachelor’s degree in Operations Management, Business Management or equivalent.
Approximately five (5) to seven (7) years previous operations management experience including forecasting, scheduling and real-time operations management.
Experience supervising, coaching and developing staff.
Analytical skills and statistical background.
Excellent interpersonal and communication skills.
Works well with management, peers and subordinates.

Salary and Benefits

Salary is commensurate with experience; please include salary requirements in cover letter.
Employer paid health, dental, vision coverage and short-term and long-term disability insurance.
Employer-funded health spending account.
Paid vacation, sick, and holiday leave.
Excellent retirement plan: after six months of employment, mandatory 3% employee contribution and a 6.5% employer contribution.
Participation in a national organization and movement that offers flexibility and encourages creativity while supporting a national network of skilled colleagues creating social change.

To Apply

Applications will be accepted until the position is filled. We expect to make a hiring decision by November 2011. Due to the pace of this search, candidates are strongly encouraged to apply as soon as possible.

Please submit a resume, cover letter, and contact information for three work-related references to jobs@experiencecorps.org. Documents should be in Word or PDF format. In order to expedite the internal sorting and reviewing process, please include your name (Last, First) and the words “Branch Administrator” as the only contents in the subject line of your e-mail. Include your last name in the title of each document (for instance, SmithResume or SmithCover). Cover letters will be judged as writing samples, and applications without a cover letter will not be considered.

It is Experience Corps’s policy to employ, compensate and advance personnel without regard to race, color, religious creed, citizenship, political activity or affiliation, marital status, age, national origin, ancestry, physical or mental disability, medical condition, sexual orientation, veteran status, family care status, sex or gender.