Assistant to the Executive Director, Mural Arts Program

Posted by on June 27, 2011

City of Philadelphia Mural Arts Program – Assistant to the Executive Director

The City of Philadelphia Mural Arts Program unites artists and communities through a collaborative process, rooted in the traditions of mural-making, to create art that transforms public spaces and individual lives. Since its inception in 1984, Mural Arts has created more than 3,000 community driven murals and provided thousands of under-served youth and adults with award-winning arts education programming.

Essential Responsibilities

§         Excellent calendar management skills, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex meeting, appointments, etc.

§         Answer phone and take clear and comprehensive messages. Route and screen all phone, voice mail and email messages for the Executive Director.

§         Experience drafting written correspondence at the senior level.

§         Process corporate card transactions for Executive Director and track Executive Director’s expense/receipts; timely submission to the finance department.

§         Experience assisting management with the creation of PowerPoint presentations.

§         Assistance and support of Executive Director at public events.

§         Manage travel arrangements, including flight, hotels, reservations, etc.

§         Prepare all meeting materials and ensure proper distribution.

§         Prioritize and manage multiple assignments simultaneously and follow through on issues in a timely manner.

Qualifications include:

§         At least three years of administrative assistant at the executive level.

§         Strong organization skills, excellent written and oral communication skills.

§         Effective interpersonal skills to successfully interact with colleagues at Mural Arts, the City of Philadelphia, arts community, consultants, funders and the general public with diverse cultures and backgrounds.

§         Skilled in analyzing information, situations, practices and procedures to solve problems.

§         Experienced in complex scheduling, travel, meeting and event planning.

§         Time and stress management skills.

§         Maintain confidentiality.

§         Strong knowledge of MS Office, including Word, Excel, and PowerPoint.

§         Driver’s License required.

§         Ability to work occasional nights and weekends.

Salary: Competitive compensation, including health and dental benefits.

Anticipated start date: August 2011

For further information on the City of Philadelphia Mural Arts Program, please visit http://www.muralarts.org.

To Apply

Please submit an online application to http://muralarts.org/node/85 specifying you are applying for the position of “Assistant to the Executive Director” and upload your cover letter and resume. Applications will be reviewed as they are submitted. Deadline to apply: July 10, 2011. No phone calls please.