American Civil Liberties Union (ACLU) Office Manager Position

Posted by on July 25, 2003

AMERICAN CIVIL LIBERTIES UNION OF PENNSYLVANIA
Philadelphia, PA
Position Available
PHILADELPHIA OFFICE MANAGER

The American Civil Liberties Union (ACLU) of Pennsylvania seeks an Office Manager. The Office Manager provides primary administrative support for the ACLU of Pennsylvania and helps facilitate the smooth running of the Philadelphia office. The Office Manager reports to the Executive Director.

The ACLU of Pennsylvania is the state affiliate of the American Civil Liberties Union, the nation’s largest civil liberties and civil rights organization. The ACLU of Pennsylvania promotes, defends and advances constitutional principles founded in the Bill of Rights through litigation, legislative advocacy and community education. It has 11 chapters, over 12,000 members and 16 full-time staff located in 3 offices statewide.

JOB DESCRIPTION
Specific responsibilities include:
? Recruiting, training, scheduling and supervising volunteers.
? Managing office systems, including voicemail system, training staff as appropriate.
? Overseeing bookkeeping services. Providing documentation for annual financial audits.
? In coordination with Executive Director, creating and maintaining payroll and human resources files and completing appropriate related forms.
? Ordering office equipment and supplies and negotiating with vendors.
? Tracking office supply usage, keeping inventory of office supplies, stationary, supplies for equipment.
? Coordinating and scheduling meetings, production and mailing of meeting agendas, newsletters, bulk membership mailings and other material.
? Handling and distributing incoming correspondence.
? Supervising Administrative Assistant.

QUALIFICATIONS
1. Strong organizational, administrative and interpersonal skills are required. Prior office management or significant clerical experience is required. Demonstrated bookkeeping skills a strong plus.
2. Must be self-motivated, detail-oriented and willing to work as part of a team.
3. Computer proficiency a must. Experience with Microsoft applications, including Word, Excel, Access and Internet Explorer, is required.
4. Experience working with and/or supervising volunteers helpful.
5. Human resource experience helpful.

SALARY AND BENEFITS

Salary based on experience and skills. Excellent benefits.

TO APPLY
All applications will be treated confidentially. Interested candidates should send a resume and cover letter to: Office Manager Position, ACLU ofPennsylvania, P.O. Box 1161, Philadelphia, PA 19105-1161; fax (215)592-1343; or e-mail [email protected]. No calls or office visits, please.

Applications will be accepted until the position is filled. Status of the job search will be updated on our website at: <a href="http://www.aclupa.org/employment/index.html">http://www.aclupa.org/employment/index.html</a>.

The ACLU of Pennsylvania is an equal opportunity/affirmative action employer and is committed to developing a diverse pool of candidates. Women, people of color, people with disabilities, people over 55, ethnic minorities, religious minorities, lesbians and gay men are encouraged to apply.