Administrator, CityLights Network

Posted by on January 06, 2014

CityLights Network Administrator
Position Description

Title:               Administrator
Reports to:    Board of Directors, CityLights Network

Job Summary  –  CityLights is a diverse network of organizations in the Southwest section of Philadelphia.  We seek to strengthen Southwest by building the capacity of community groups through collaboration and resource sharing, both within the community and between the neighborhood and regional partners.   We provide network meetings, workshops, volunteer placement, in-kind donation sharing and other forms of support.

The Administrator is responsible for overseeing the execution of administrative functions for the organization, in support of the Board and program and development personnel.  This includes supervision of consultants, interns and volunteers.  The position is a part-time role, 65 hours per month (including M-Th hours from 9 am to 1 pm and two monthly meetings), with the possibility for full-time employment.

Summary of essential job functions

Board Activity
•    Coordinating logistics of Board gatherings
•    Assisting Board in providing financial oversight, including maintaining non-profit status
•    Attending monthly Board meetings

Operations
•    Providing office facility oversight, including computer and phone system support, insurances, housekeeping
•    Answering phones and caring for walk in guests
•    Providing bookkeeping oversight
•    Overseeing staff policies, hiring/firing, office staff/volunteer nurture, payroll
•    Assist Program Director with in-kind donations distribution

Fund Raising/Program support
•    Overseeing administrative tasks to support fund raising and program efforts, eg: calls, mailings, thank-you’s
•    Maintaining database of program participants, volunteers, and donors
•    Attending monthly Network meetings to take notes
•    Assisting with grant reporting

Communications/public relations
•    Overseeing staff/volunteers who provide marketing materials, web presence, social media interface

Abilities Necessary —  Personal values aligned with mission of organization.  Able to work independently and with diverse groups.  Understanding of basic office operations. Experience in Microsoft, Excel, QuickBooks applications, database management, and email systems.  Website administration experience preferred.  Comfortable working in a multicultural, urban context.  Comfortable interacting in a faith-based context. Demonstrated leadership ability.  Strong written and oral communication skills.  Some college preferred.

Send cover letter and resume to:  Lorraine Thomas, Board Chair, c/o CityLights Network, 6330 Paschall Avenue, Philadelphia PA  19142 or email:  [email protected]