Administrative Assistant, Consumer Credit Counseling Service of Delaware Valley

Posted by on December 15, 2006

Job Title: Administrative Assistant ? Grade 3

Hours Required: 40 hours per week

Location: Philadelphia

Reports To: Operations Coordinator

Position Summary: This position is responsible for providing multi-faceted administrative support to the Operations Department.

Qualifications: High School or General Equivalency Diploma. Minimum 1 year previous experience performing similar employment tasks. Proficiency in Microsoft Office Suite of computer software. Basic accounting knowledge or experience is a plus. Ability to prioritize, multi task and meet deadlines in a fast paced environment. Excellent organizational and interpersonal skills as well as strong written and verbal communication skills. Ability to think independently, work proactively and exercise good judgment. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Functions:
? Review bank account deposits vs. QuickBooks entries on daily basis, address and resolve discrepancies
? Review bankruptcy and credit counseling fees as posted in DMS vs. QuickBooks
? Verify accuracy of all agency bills on a timely basis and maintain relationships with vendors; resolve discrepancies or disputes.
? Prepare monthly billing statements for organizations with whom we have business partnerships
? Assist Operations Coordinator with invoice preparation
? Assist Operations Coordinator with reviewing fair share disbursements
? Maintain and order materials used by counselors for clients
? Compile information, create and maintain reports
? Maintain office files, directories and data bases as needed
? Communicate accurately and clearly to internal employees and external partners
? Handle confidential material in a mature manner
? Notify managers when reviews are due
? Manage PLT Sheets and Calendar
? Compose and prepare letters and correspondence
? Coordinate meetings and events
? Set up conference calls
? Maintain appointments on calendar
? Prepare materials needed for conferences and meetings
? Monitor and maintain office supplies and marketing materials
? Order lunch for meetings and conferences
? Compose correspondence and presentations with proper spelling, grammar and articulation.
? Perform special projects and/or assignments as directed by the Operations Coordinator or other members of the management team
? Maintain regular and predictable attendance
? Work a flexible schedule and non-traditional working hours when required to meet business need

Physical Demands: There are no special physical demands required by this position. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Work Environment: The environment for this position is a standard office environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

FLSA Status: Non-Exempt

Date Updated: November 28, 2006

To apply, contact:
1515 Market Street
Suite 1325
Philadelphia, PA 19102
Phone:
(800) 989-CCCS (2227)
(215) 563-5665