Administrative Assistant, Abington YMCA

Posted by on January 15, 2007

[emailed 1/9/07]

YMCA of Philadelphia & Vicinity
Abington Branch

Position Description

JOB TITLE: Administrative Assistant
LEVEL: 6
FLSA STATUS: Non Exempt / Part Time
REPORTS TO: Business Office Manager
LOCATION: Abington YMCA
DATE: January 2007

POSITION PURPOSE

Under general supervision, perform a variety of clerical and bookkeeping duties requiring detailed knowledge of policies and procedures in support of the branch operations.

ESSENTIAL FUNCTIONS
 Review and process all timecards to ensure that payroll is submitted in a timely manner.
 Prepare paychecks for distribution.
 Coordinate the hiring process. Ensure that all records are maintained in accordance with YMCA policy.
 Ensure that all forms and procedures including pre-employment drug testing are completed in accordance with YMCA policy and procedures.
 Ensure that all new employees attend new staff orientation and all required trainings.
 Maintain payroll and personnel files in accordance with YMCA policy.
 Assist with disbursement vouchers when necessary

OTHER DUTIES AND RESPONSIBILITIES
 Assist with all administrative office functions
 Perform other related duties as required.
 Participate as a member of the staff team in accomplishing the mission of the YMCA.

REQUIREMENTS
 High School or equivalent with 2-5 years of experience in an administrative work setting.
 Excellent mathematical skills.
 Excellent written and oral communication skills.
 Excellent PC skills, spreadsheet and word processing skills.

OTHER

At the YMCA, we value the following attributes in personal character and behavior and believe that they are essential to attaining our mission and service objectives.

Caring: To be sensitive, understanding and responsive to the well-being of self and others.
Honesty: To be truthful, ethical, trustworthy, sincere and fair in word and action.
Respect: To value the worth of person and property. Treating others as you would have them treat you.
Responsibility: To recognize, accept and fulfill the obligation to contribute to a better society.

Our Mission: To translate the principles of the YMCA?s Christian heritage into programs that nurture children, strengthen families, build strong communities and develop healthy minds, bodies and spirits for all.