Accounts Payable Coordinator (Part-Time), Barnes Foundation

Posted by The Barnes Foundation on September 24, 2024

Primary Function: The Accounts Payable Coordinator is responsible for the accounts payable function for all Barnes departments.  The coordinator reviews, codes and processes all requests for payments, and supports other Finance Department activities.

Weekly Schedule: 20hours per week, Tuesdays required.

Job Responsibilities:

• Processes accounts payable in an accurate and timely manner on a bi-weekly basis, ensuring the items to be paid are authorized, properly coded and recorded in MIP.
• Sorts vendor mail, distributing mail to appropriate department for processing.
• Prepares Cash Requirement listing for all payment types.
• Processes and distributes bi-weekly checks, drafts & ACH payments.
• Files accounts payable documentation promptly and accurately.
• Documents and presents voided checks to Accounting Manager for processing.
• Prepares monthly sales tax reports for review/approval, then processes electronic payment.
• Prepares parking tax reports and payments.
• Validates and processes petty cash requests, safeguarding the lockbox at all times, and performing reconciliation on a quarterly and as-needed basis.
• Performs company credit card verifications.
• Prepares organizational credit applications.
• Obtains W-9s for all non-corporate vendors, and maintains current filing.
• Prepares 1099s ensuring delivery by regulatory deadline.
• Prepares and sends 1096 transmittal by deadline.
• Courteously answers questions, resolves concerns and provides training for Barnes staff.
• Maintains the highest level of confidentiality and integrity in dealing with sensitive information.
• Performs other duties as requested.

Learn more and apply here.