Accounts Payable Clerk, Congreso

Posted by Congreso de Latinos Unidos on May 1, 2017

The Accounts Payable Clerk is responsible primarily for processing invoices, verifying and filing supporting documentation, communicating with vendors, preparing reports, and serving as support and back up to the Accounts Payable Supervisor. As a member of the Fiscal department, he/she will also be responsible for following appropriate internal controls and fiscal compliance in all tasks.
Essential Functions

• Maintain and update accounts payable reports and records on a daily basis.
• Serve as back up for all of the tasks of the Accounts Payable Supervisor.
• Process invoices for other Congreso entities in a timely manner.
• Distribute and monitor petty cash on a daily basis and to reconcile monthly to the General Ledger – or serve as back up for this task.
• Prepare agency mailing by placing required postage and mailing on a daily basis.

1. Coordinate ordering and distribution of all office and housekeeping supplies for all sites on a timely basis, or serve as a back up for this task.

2. Establish relationships with vendors and external contacts as appropriate.

Responsible for all accounts payable filing, including final update and review at fiscal year end.

3. Recording and posting accounting transactions, performing account analyses, ensuring conformity to Generally Accepted Accounting Principles (GAAP) and compliance with regulatory requirements

4. Other duties as assigned.

Knowledge, Skills, and Abilities (Career Pathway: Finance)

All Staff Competencies

· Basic understanding of Congreso’s mission, vision, values, programs and services, and business plan.

· Knowledge and understanding of the targeted community needs and demographics.

· Understanding of legal criteria for issues such as confidentiality, domestic abuse, child abuse, and mandated reporter requirements.

· Ability to provide nonviolent intervention with a high level of ethical standards of conduct, cultural sensitivity and within appropriate boundaries and limits.

· Ability to effectively use standard office equipment.

· Possesses strong interpersonal skills as demonstrated by compassionate, courteous, cordial, cooperative, and professional interaction with diverse groups of co-workers, external business partners, and the community.

· Ability to operate a computer and use a variety of common software programs including Microsoft Office, spreadsheets, UNIDAD, Great Plains, and customized databases.

· Adheres to all Congreso and departmental policies and procedures.

· Attends all Congreso in-services as required.

Finance Staff Competencies

Able to establish and maintain relationships with associates, auditors, representatives of industry, business and various other staff.
Detail oriented.
Able to meet deadlines in an efficient and accurate manner.
Strong computer skills required including Microsoft Excel and experience with or ability to learn Microsoft Dynamics Great Plains Accounting System.

· Ability to work in a team structure – demonstrating ability to collaborate and contribute to the team’s work.

· Understanding of and implement accrual based accounting practices.

· Knowledge of and ability to perform accounts payable procedures.

· Knowledge of Congreso’s automated financial management system and ability to identify and correct errors and to ensure accurate application of transactions.

· Knowledge of techniques in maintaining, balancing, and classing account in an accounting system to assist in year-end closing.

· Ability to analyze existing accounting systems and make appropriate adaptations to money handling procedures.

· Ability to review and monitor expenditures against budget and make appropriate judgments regarding payments and purchases.

· Ability to create financial documents using Congreso approved financial software including budgets, cash flow analysis, variance reports, balance sheets, trial balances, income statements, etc.

Experience, Education, and Licensure

Minimum Experience: 2 years experience in accounts payable duties and/or accounting or related functions.

Minimum Education: High School Diploma or GED Required.

EEOC

Congreso is an Equal Opportunity Employer. Congreso is strongly committed to providing equal employment opportunity for all employees and all applicants for employment. All employment decisions at Congreso are made without regard to race, ethnicity, religion, color, gender, gender identity, sexual orientation, national origin, ancestry, disability or military/veteran status, or any other protected class as set forth under applicable State, Local and Federal Civil Rights Laws.

About Congreso

Congreso is a multi-service nonprofit organization whose mission is to strengthen Latino communities through social, economic, education, and health services; leadership development and advocacy. Founded in Philadelphia in 1977, Congreso has grown into a national thought leader on nonprofit performance management with an expert focus on the Latino community. Congreso is anchored by its innovative Primary Client Model (PCM™), and provides direct services to residents of the Philadelphia region while providing consult to other nonprofits and government systems nationally

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