Pre-K Compliance Specialist, District 1199C Training & Upgrading Fund

Posted by District 1199C Training and Upgrading Fund on September 24, 2019

Position Summary:
The Pre-K Compliance Specialist reports to the ECE Director of Workforce Strategy as a primary staff person for the Fund’s Quality and Provisional Pre-K Expansion contracts and as part of the team that staffs the Fund’s Family Child Care (FCC) Provider Hub and supports contracted FCC providers participating in the City of Philadelphia Pre-K Expansion initiative. This is a full-time, grant-funded position starting October 2019 through June 30, 2020.

Essential Functions and Responsibilities:

General

Coordinates daily operations of the Fund’s FCC Provider Hub, liaising between contracted FCC providers and the City of Philadelphia’s Pre-K intermediary (PHMC), and ensuring provider compliance with City of Philadelphia Pre-K Provider Contract Deliverables; interfaces with Public Health Management Corporation and City of Philadelphia Mayor’s Office of Education in coordinating providers’ contracts and Training Fund contract. Coordinating with the Training Fund’s Technical Assistance staff, ensuring that the provision of Technical Assistance is responsive to the ongoing assessment of providers’ needs related to contract compliance and deliverables. Time is spent approximately 75% in the Training Fund office and 25% visiting on-site with contracted FCC providers.

This is a full-time grant-funded position starting October 2019 and ending in June 2020.

Specific

Monitors contracted FCC providers for compliance with the following City of Philadelphia Pre-K Contract Deliverables; assists providers in coming into compliance in areas where they may fall short:
• Providers must…
o Maintain safe and legal program operations (i.e. maintain DHS childcare license in good standing with no incidents or provisional status)
o Provide overall program quality (i.e. maintain STAR 3 or 4 status in good standing)
o Deliver quality, developmentally-appropriate instruction to three- and four-year-olds for 5.5 hours per day for 108 days, using a PA-approved early learning curriculum that is aligned to the PA Early Learning Standards
o Conduct continuous child observation to inform bi-annual child outcomes assessment and comply with PA required outcomes assessment in March 2017 (as evidenced by OCDEL report)
o Recruit and retain qualified staff – a full-time director (based on the DHS regulations); a lead teacher with a minimum of an Associate’s Degree in ECE or related content and an assistant teacher with a minimum qualification of CDA in each classroom; and a sufficient pool of substitutes, floaters, aides to ensure teachers can take break (evidenced by DHS license, STARS status, ChildWare)
o Ensure eligible families receive needed services by maintaining 100% program enrollment with a waitlist (as evidence by ChildWare data)
o Ensure children receive adequate program dosage by maintaining 85% daily average attendance (as evidence by ChildWare data)
o Ensure family need for early learning and childcare services is met by supporting families in accessing additional funding to support full-day and full-year child care needs (as evidenced by ChildWare, CCIS data)
o Enter and maintain CCIS contract and offer full-day services as needed by the family
o Deliver comprehensive services (i.e. conduct developmental screening of children within 45 days of enrollment using a state-approved tool, and refer any child with concern for assessment)
o Verify that each child has a current physical and dental health assessment (includes results of hearing and vision screening) on file (as evidenced by ChildWare data)
o Utilize CACFP to provide nutritious, family-style meals and snacks
o Partner with families and caregivers to support their children’s learning and development, developing ongoing and effective communication with parents and caregivers in alignment with STARS standards
o Plan and implement kindergarten transition by June 1 for all children who will turn 5 by September 1 of the following school year; report on transition status of rising kindergarteners (as evidenced by ChildWare data)
o Enter relevant program, staff, child and family data accurately into ChildWare and PELICAN, and maintain records in accordance with DHS requirements
o Engage in the City’s Pre-K expansion project and continuous improvement of the system through attendance at quarterly provider meetings convened by intermediary.
o Spend funds according an approved program budget for the provision of high quality learning services to confirmed program participants (as evidenced by desk review, invoices) and notify the intermediary if a budget revision is needed.

Coordinates with the project’s Technical Assistance staff, tracking the provision of TA services.

Provides ECE Director with weekly reports on Childware and Teaching Strategies data, and collaborates with the ECE Director in Identifying and implementing provider supports.

Maintains recordkeeping and participant file maintenance.

Prepares timely detailed reports required by the Pre-K contract.

Tracks and assesses providers’ technical assistance needs, and collaborates with the ECE Director in designing and implementing a professional development program for the providers.

Qualifications:

• Bachelor’s Degree or equivalent; Master’s Degree a plus.
• Minimum five years’ work experience in Early Childhood Education and/or Elementary Education.
• Proven collaboration and coordination skills.
• Experience with employer relations a plus.
• Excellent project management skills, documentation skills, and attention to detail.
• Excellent organizational skills.
• Excellent oral and written communication skills.
• Must have valid drivers’ license.
• Computer proficiency including use of spreadsheets, databases, presentations and onedrives.

Work Requirements:
Working conditions are those normally found in an office environment. Must be able to travel to provider sites for monitoring and other related purposes.

APPLICATION DEADLINE: OCTOBER 10, 2019
Please send resume to: Teresa Colllins
tcollins@1199ctraining.org