Executive Administrator, Congreso de Latinos Unidos

Posted by Congreso de Latinos Unidos on October 16, 2017

The Executive Administrator will serve as the primary point of contact to the President/CEO. This position, which works closely with Congreso’s President and Executive Cabinet Officers, provides administrative support to the President and Officers and is responsible for managing special projects, inquiries, meeting and communications related to the executive administration of the agency. In addition, the Executive Administrator position is the liaison for the Congreso Board of Directors, and related Congreso legal entities, including Pan American Academy Charter School. As such, this position requires strong relationship-building skills, a good sense of discretion and the ability to communicate clearly and concisely to assist the organization in achieving its goals.

Essential Functions

• Provides complete administrative support to the Executive Office.
• Serve as the primary point of contact for the President/CEO and manage communication needs as requested.
• Serves as the primary point of contact for the Board of Directors, supports the Board in adhering to the organization’s by-laws and maintains accurate board member information; Prepares board reports in collaboration with the President and agency’s Executive Cabinet
• Maintains minutes and filings for agency meetings at the executive level.
• Manages mail, timekeeping, expenses and reporting of the office of the President/CEO
• Adheres to Congreso’s guidelines, policies and procedures and ensures the confidential handling of sensitive information
• Completes special projects assigned by the President/CEO
• Attends and participates in continuing education related to PCM™, which include active participation in quality circles and the maintenance of work according to the data established requirements.
• Supports coordination of agency initiatives and events.

Non-Essential Functions

• Attend relevant workshops or join professional groups as necessary to maintain professional knowledge.
• Adheres to Congreso’s security guidelines and ensures the appropriate handling of sensitive information.
• Facilitates and attends relevant staff meetings to promote communication and execution of goals.
• Completes special projects specific to the function of the department or as needed for the department as directed by the CEO.
• Other duties as assigned.

Knowledge, Skills, and Abilities (Career Pathway: Development)

All Staff Competencies

• Basic understanding of Congreso’s mission, vision, values, programs and services, social media and business plan.
• Knowledge and understanding of targeted community needs and demographics.
• Understanding of legal criteria for issues such as confidentiality, domestic abuse, child abuse, and mandated reporter requirements.
• Ability to effectively use standard office equipment.
• Possesses strong interpersonal skills as demonstrated by compassionate, courteous, cordial, cooperative, and professional interaction with diverse groups of co-workers, external business partners, and the community.
• Ability to operate a computer and use a variety of common software programs including Microsoft Office, spreadsheets, UNIDAD, and customized databases.
• Adheres to all Congreso and department policies and procedures.
• Attends all Congreso in-services as required.
• Strong written and verbal communication skills and effectively communicate with individuals and groups.

Experience, Education, and Licensure

Minimum Experience: 3-5 years of administrative, executive office support or project management experience with strong written and verbal communication skills and experience in preparing presentations. Proficiency in Microsoft Office: Outlook, Word, Excel, Publisher, etc.

Minimum Education: High school Diploma/GED equivalent.

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