Assistant Contract Manager, Division of Social Services

Posted by State of Delaware on September 19, 2016

Please see the job posting below. This is a full time position. The deadline is 9/30/16. Please email resumes and cover letters to Christine Cressler at Christine.cressler@state.de.us.

Assistant Contract Manager (ACM) ACM functions under the direction of the DEWONDER Program Administrator. Work involves providing technical assistance, interpretation and application of program rules, regulations, policies and procedures. ACM is responsible for ensuring the accuracy of financial documentation, invoices, and reports. Monitor policy, procedure and contractual compliance. Work includes participating in intra and interdepartmental meetings to discuss problems and possible solutions. ACM obtains administrative information for which ACM may base his/her decisions for making recommendations. Gathers and assimilates statistics, prepares and maintains special reports and statistical records. Keeps superiors apprised of issues and accomplishments, follows up and tracks work flow and resolves problems relating to procedures and deadlines. Work involves creating word processing documents typically using a standardized software packages; creating and maintaining databases typically using a standardized software packages and customized data base; creating and maintaining spreadsheets typically using a standardized software package such as Excel; creating original presentations typically using a standardized software package such as Power Point.

Essential Functions:

• Review and evaluate the work of contractors and sub-contractors.
• Primary liaison between DE WONDER program and grant partners
• Monitor contractor for policy, procedure and contractual compliance.
• Process invoices and other financial documents.
• Provides technical guidance and assistance to include interpretation of policies, laws and regulations.
• Compile data on service delivery, deficiencies and issues and make recommendations to superior regarding possible solutions.
• Attend committee meetings and inter-agency, Federal, State and other interested group meetings in order to update and exchange information, clarify problem areas, and discuss possible solutions.
• Gathers and assimilates statistics, prepares and maintains special reports and statistical records.
• Analyze data accessed from automated information systems.

General Knowledge:

• Knowledge of laws, rules, regulations, policies and procedures.
• Skill in basic quality control techniques to include error identification, analysis, and interpretation.
• Skill in applying regulatory requirements to programs.
• Skill in analyzing data obtained from automated information systems.
• Ability to perform analytical and evaluative reasoning and make sound recommendations for problem resolution.
• Ability to access data from automated information systems.
• Ability to work within federally mandated deadlines.
• Ability to evaluate complex problems and provide alternative solutions.

Job Requirements:

• High school diploma/GED required; bachelor’s degree preferred
• Two years of experience in quality improvement such as evaluating the quality of services, identifying problems and needs and recommending corrective action and improvements to ensure optimum service delivery, goals and objectives are met and ensure compliance with applicable laws, rules, regulations and standards.
• Two years of experience in making recommendations for continuation or changes to operations, programs, services, policies or procedures based on findings.
• Two years of experience in determining compliance with laws, rules, regulations, standards, policies and procedures.
• Two years of experience in contracting.
• Two years of experience in narrative report writing.
• Strong written and verbal communication skills
• Experience in public speaking and meeting facilitation
• Advanced skill in Microsoft Office Suite