Admissions Coordinator, ACHIEVEability

Posted by ACHIEVEability on April 11, 2016

The foundation of ACHIEVEability is education. We believe that education is key to becoming self-sufficient. ACHIEVEability is here to assist our participants in earning post-secondary degrees to, in turn, gain a career and become self-sufficient. Our participants are required to work to maintain their expenses, and gain experience for their future careers. We are an award-winning organization with a comprehensive array of services to help families succeed and help neighborhoods thrive.

Overall Purpose and Objective of Position:
The Admissions Coordinator is responsible for coordinating and ensuring the efficiency and effectiveness of the intake, application and lease signing process for all prospective participants. The Admissions Coordinator also provides administrative support to the Family Self-Sufficiency team.

Duties and Responsibilities:
Admissions
 Assists applicants in navigating the admissions process by:
o Reviewing and processing application packets
o Facilitating monthly information sessions
o Collecting verification documentation and scheduling interviews
o Managing the applicant waitlist
o Communicating with applicants in a professional and courteous manner via email, phone and in-person
 Maintain admission guidelines by writing, updating, and recommending changes to admission criteria, policies and procedures.
 Build partnerships and provide outreach with local shelters, transitional housing programs and other social service organizations.
 Utilize ClientTrack database to capture prospective participant’s information and progress.
 Create and maintain a resource guide of agencies for housing and social services referrals.

Administrative
 Provide general administrative and clerical support such as filing, faxing and copying.
 Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries.
 Manage invoicing process by creating invoices, submitting to finance and tracking payment.
 Organize office operations and procedures, and maintain reception and common areas.
 Prepare correspondence and documents, schedule appointments, and coordinate meetings.
 Other duties, as assigned

Minimum Qualifications:
 High School Diploma, Bachelor’s degree preferred
 Knowledge of administrative and clerical positions.
 Strong customer services skills and professional presentation.
 Knowledge and competence of computers, Microsoft office and database experience.
 Attention to detail and able to work well in a fast paced environment
 Excellent communication and interpersonal skills – writing, speaking, presentation
 Valid driver’s license, registered vehicle available for use at work and auto insurance
 Ability and willingness to work evenings and some weekends
 Comfortable working in West Philadelphia
 Ability to communicate and connect with and positively motivate adults and children
 Enthusiastic, energetic, creative, follows through, flexible and eager to learn

Annual Salary – starting mid 30’s – low 40’s

For the subject line of your e-mail, please indicate: Admission Coordinator – FirstName LastName

In your cover letter, please include your responses to the following questions:
(1) your interest in the Admission Coordinator position and the reason for your interest
(2) how you heard about this position (if website, identify website)
(3) what you think are the three key ingredients and your philosophy for helping families in poverty become self-sufficient.
(4) your salary requirement
(5) names and contact information of 3 professional references

Interested applicants should forward resume to: Employment@ACHIEVEability.org