Executive Director, Facilities Management and Services, School District of Philadelphia

Posted by School District of Philadelphia on November 17, 2014

Directs the operations, maintenance, alterations and improvements of the School District’s physical plants. Directs and oversees through subordinate administrators, the activities of staff who develop and coordinate an operations and maintenance program, manage the operations and maintenance of the District’s headquarters facility, direct the operations of the District’s Print Shop Operations, the mailroom function, as well as manage the development and maintenance of the management information systems for this division. Ensures that the maintenance and operations of the physical plants facilitate the creation of an environment which supports the educational mission of the School District.

Essential Functions

• Plans, organizes and directs through subordinate administrators, a large staff comprised of operational, trades and professional employees engaged in a wide variety of activities such as engineering, cleaning, training and developing and implementing management information systems.
• Develops and coordinates an operations and maintenance program encompassing all District facilities; establishes policy and program goals designed to ensure needed services; reviews and approves plans and programs for implementing policies; holds conferences with subordinate staff.
• Resolves the most complex operational and maintenance problems; conducts periodic inspections of buildings and grounds for conformance to established standards; indicates areas of improvement and suggests methods of approach for subordinate staff.
• Reviews requests for major repair services to assign priority and prompt scheduling; reviews records and reports pertaining to service and repairs performed; investigates the possibility for the redistribution of work to maximize the utilization of available manpower.
• Ensures compliance with governmental regulations governing the operation of public school facilities.
• Prepares and manages the budget for the division.
• Keeps abreast of the latest developments in the operation and maintenance of multiple facilities and investigate changes in materials, equipment and work methods.

Knowledge, Skills and Abilities

Demonstrated knowledge of

• the practices and procedures essential in buildings and grounds service and maintenance activities.
• maintenance and scheduling procedures as they apply to building and grounds operations and maintenance.
• building services management techniques.
• supervisory methods and techniques.

Demonstrated ability to:

• plan and direct through subordinate supervisory personnel, the activities of a large professional and non-professional staff.
• estimate labor, material and time factors involved in a variety of building and grounds maintenance projects.
• compile financial and operational data.
• communicate effectively, both orally and in writing.
• establish and maintain effective working relationships.

Minimum Requirements

• Bachelor’s degree program from an accredited college or university.
• Ten years of full-time, paid, professional facilities services operations experience, five of which has been in an administrative or supervisory capacity and has included responsibility for a large complex of public or industrial buildings.

OR

• Any equivalent combination of education and experience determined to be acceptable by the Office of Talent.

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