VP, Asset and Property Management, People’s Emergency Center

Posted by on January 23, 2012

[emailed 1/18/2012]

VP, Asset and Property Management

Background
PEC was founded in 1972 to serve homeless families through a continuum of care that begins in emergency shelter housing, moves to transitional housing and culminates with permanent supportive housing. In support of this mission, PEC owns and manages a range of program-related assets.

Qualifications Bachelor’s Degree in Finance or Accounting and five years of relevant work experience managing related facilities, such as hospital, drug rehab centers, assisted living, specialized educational campuses, public and subsidized housing; MBA a plus. Superior supervisory management skills a must. Strong contract negotiation skills. Sensitivity to, and experience with urban and low-income populations. Working knowledge of Fire, Life Safety, OSHA, ADA rules and regulations. Working knowledge of Yardi or other asset management software and MS Project or other project scheduling software a plus.

Responsibilities
The VP, Asset and Property Management is responsible for managing a range of program related assets. Some of the responsibilities are listed below.

Fiscal, Accounting and Risk Management: Establish and manage financial ratios against which to measure the performance of PEC’s real estate and other assets; Develop and maintain purchase control system that will incorporate spending limits per department; Develop and maintain PEC’s depreciation schedule; Manage and monitor the organization’s insurance schedules in order to ensure sufficient coverage against potential exposures, and work to reduce or eliminate such exposures; Develop and regularly update PEC’s Disaster Recovery Plan Develop and monitor budgets to aid in managing and analyzing costs and earnings by unit style, housing type and building. Supervise the disbursement of departmental funds, forecast spending needs, maintain controls to ensure budget appropriations are not exceeded, develop annual departmental operating budget

Real Estate, Property Management and Maintenance: Assume management responsibility for all property management services, including maintenance, grounds keeping, parking and building systems; Serve as part of real estate development team, advising on asset management related implications of project design, construction staging, and lease-up and tenanting; Define and update a schedule of capital needs, including related budget and proposed timeline for execution

Supervise, manage, motivate, and train maintenance and residential staff ensuring that they employ the best professional methods, practices, and standards to all services; Assess and monitor workload of maintenance, custodial and residential staff; Establish performance standards against which to measure the quality and effectiveness of maintenance, residential and custodial staff in the delivery of essential services; Coordinate and optimize all residential and commercial leasing, in concert with social services and CDC staff respectively, so as to maximize earnings and reduce financial loss due to vacancies; Monitor and maximize unit turnover rates to maximize earnings and enhance PEC’s capacity to serve more families within its current architecture Identify opportunities and propose creative strategies to maximize the ability of PEC’s current real estate holdings to generate unrestricted income to support PEC’s operations

Procurement and Inventory: IT, Office Equipment, Furnishings and Supplies Establish and monitor procurement policies; With support of IT staff, manage procurement and installation of all office equipment and technology, including computers, printers, copiers, phone systems, mobile phones, walkie-talkies, security cameras, washers, dryers, kitchen equipment, etc.; Develop and maintain log of all IT and office equipment, including location, age, replacement schedule, and funding source, if applicable; Negotiate service-level agreements, licensing agreements, and assign compliance levels. With support of appropriate social services and residential staff, manage procurement and installation of all shelter and office furnishings and supplies

Fleet Management Plan: Direct, and coordinate the operation of vehicle maintenance and repair for PEC-owned vehicles. Develop and monitor controls regarding employee usage of vehicles, including licensing and renewal criteria for drivers, and fleet scheduling Prepare costs analysis and periodic management and operational reports to inform vehicle replacement needs and risk management strategies

This position requires the ability to work a flexible schedule including evening and weekend hours. This is a NEW position for PEC.

Benefits Offered
People’s Emergency Center provides a generous benefits package, which includes group health insurance, vacation, personal and sick benefit time, flexible benefits plan, pension plan, disability and life insurance.

Salary
Commensurate with experience.

Contact:
For immediate consideration for this position, please e-mail your resume to tmccain@pec-cares.org or fax resume to T. McCain at 215-689-0116. EOE/M/F/D/V