VP, Asset and Property Management, People’s Emergency Center

Posted by on September 05, 2011

VP, Asset and Property Management

PEC was founded in 1972 to serve homeless families through a continuum of care that begins in emergency shelter housing, moves to transitional housing and culminates with permanent supportive housing.  In support of this mission, PEC owns and manages a range of program-related assets.

Qualifications
•    Bachelor’s Degree in Finance or Accounting and five years of relevant work experience managing related facilities, such as hospital, drug rehab centers, assisted living, specialized educational campuses, public and subsidized housing; MBA a plus.
•    Superior supervisory management skills a must.
•    Strong contract negotiation skills.
•    Sensitivity to, and experience with urban and low-income populations.
•    Working knowledge of Fire, Life Safety, OSHA, ADA rules and regulations.
•    Working knowledge of Yardi or other asset management software and MS Project or other project scheduling software a plus.

Responsibilities
The VP for Asset Management is responsible for managing a range of program related assets.  Some of the responsibilities are listed below.

Fiscal, Accounting and Risk Management
•    Establish and manage financial ratios against which to measure the performance of PEC’s real estate and other assets
•    Develop and maintain purchase control system that will incorporate spending limits per department
•    Develop and maintain PEC’s depreciation schedule
•    Manage and monitor the organization’s insurance schedules in order to ensure sufficient coverage against potential exposures, and work to reduce or eliminate such exposures
•    Develop and regularly update PEC’s Disaster Recovery Plan
•    Develop and monitor budgets to aid in managing and analyzing costs and earnings by unit style, housing type and building.
•    Supervise the disbursement of departmental funds, forecast spending needs, maintain controls to ensure budget appropriations are not exceeded, develop annual departmental operating budget

Real Estate, Property Management and Maintenance
•    Assume management responsibility for all property management services, including maintenance, grounds keeping, parking and building systems
•    Serve as part of real estate development team, advising on asset management related implications of project design, construction staging, and lease-up and tenanting
•    Define and update a schedule of capital needs, including related budget and proposed timeline for execution
•    Supervise, manage, motivate, and train maintenance and residential staff ensuring that they employ the best professional methods, practices, and standards to all services
•    Assess and monitor workload of maintenance, custodial and residential staff
•    Establish performance standards against which to measure the quality and effectiveness of maintenance, residential and custodial staff in the delivery of essential services
•    Coordinate and optimize all residential and commercial leasing, in concert with social services and CDC staff respectively, so as to maximize earnings and reduce financial loss due to vacancies
•    Monitor and maximize unit turnover rates to maximize earnings and enhance PEC’s capacity to serve more families within its current architecture
•    Identify opportunities and propose creative strategies to maximize the ability of PEC’s current real estate holdings to generate unrestricted income to support PEC’s operations
Procurement and Inventory:  IT, Office Equipment, Furnishings and Supplies
•    Establish and monitor procurement policies
•    With support of IT staff, manage procurement and installation of all office equipment and technology, including computers, printers, copiers, phone systems, mobile phones, walkie-talkies, security cameras, washers, dryers, kitchen equipment, etc.
•    Develop and maintain log of all IT and office equipment, including location, age, replacement schedule, and funding source, if applicable
•    Negotiate service-level agreements, licensing agreements, and assign compliance levels.
•    With support of appropriate social services and residential staff, manage procurement and installation of all shelter and office furnishings and supplies
Fleet Management
•    Plan, direct, and coordinate the operation of vehicle maintenance and repair for PEC-owned vehicles.
•    Develop and monitor controls regarding employee usage of vehicles, including licensing and renewal criteria for drivers, and fleet scheduling
•    Prepare costs analysis and periodic management and operational reports to inform vehicle replacement needs and risk management strategies

Contact:
For immediate consideration for this position, please e-mail your resume to tmccain@pec-cares.org or fax resume to T. McCain at 215-689-0116.  Visit our website at http://pec-cares.org, for more information regarding PEC.  EOE/M/F/D/V