Executive Coordinator, Philabundance

Posted by on February 20, 2011

Executive Coordinator, Philabundance

Posted on: February 8, 2011

The Executive Coordinator will provide high quality support to the CEO; including project management and daily administrative tasks. This position will help identify and create pilot projects, with the CEO’s approval; then serve as a liaison between the CEO and staff project leaders. This position ensures the smooth execution of all duties of the Office of the CEO.

Specific responsibilities:
• Coordinate the CEO’s special projects, keeping all interested parties informed.
• Liaison between project leaders and CEO
• Ensure that the CEO is consulted on project issues, where appropriate.
• Prepare correspondence for signature of CEO.
• Prepare and disseminate, after CEO’s approval, agendas, minutes, and other materials in preparation for Board, Executive Management, and staff meetings.
• Maintain and organize daily calendar for the CEO. Schedule meetings and coordinate events with the CEO to ensure that all obligations are met in a timely manner.
• Assist with oral and written communications to various groups both internally and externally.
• Manage and coordinate travel arrangements and travel itinerary (including car rental/service, flight and hotel information, scheduled meetings with names, addresses, phone numbers, etc.)
• Ensure that the CEO is apprised of all relevant issues that are pending his review/signature.
• Analyze relevant data and present to CEO as needed.
• Responsible for other duties as assigned by the CEO.

Requirements

• Bachelor’s Degree or 2 years experience in an executive assistant role.
• Ability to multi-task with a strong sense of meeting deadlines and follow-up.
• Must exercise strong customer service and diplomatic skills.
• High degree of professionalism, flexibility, and initiative.
• Excellent time management & organizational skills: ability to prioritize daily workflow to effectively meet deadlines.
• Exceptional oral/written communication skills. Attention to detail a must.
• Computer Skills Required: Word, Excel, PowerPoint and Outlook.
• Ability to handle confidential matters.

Please send your resume and cover letter to jobs@philabundance.org