Finance and Accounting VP, Greater Philadelphia Cultural Alliance

Posted by on September 03, 2010

Assistant Vice President–Finance, Accounting and Administration, Greater Philadelphia Cultural Alliance

Description:
Assistant Vice President, Finance, Accounting and Administration, who reports to the President, advances the Alliance’s mission and programs by establishing and maintaining effective financial systems, controls and reporting that inform and support all areas of the Alliance’s work, including policy, marketing, membership, development, grant-making and human resources. The Alliance has a staff of 23 and an annual budget of $3 million.

Primary Role & Responsibilities

Establish and maintain effective financial systems, controls and reporting.

* Produce monthly financial statements from Peachtree Accounting system including balance sheet, income statement and cash flow.  Produce monthly income statement distinguishing between restricted and unrestricted net income.
* Produce rolling year-end forecast of net income, updated monthly.
* Meet 6 times/year with Board Finance Committee to review financials. Prepare one-page financial summary (including forecast and explanation of significant variances) for full-board meetings to accompany financial statements. Develop annual budget broken down by department and key projects.
* Develop and produce department income statements for department heads broken down by key project consistent with budget.
* Regularly support Development team in drafting budgets for new grants and with reporting on grants in progress.
* Personally provide accounting functions, including:  G/L coding, entry of Accounts Payable, bank account and credit card reconciliations, cash receipts, journal entries, balance sheet account reconciliations and the printing of vendor checks.
* Oversee Administrative Assistant in coding and management of deposits and petty cash.
* Support individual project managers in invoicing and collections.
* Work directly with auditor on annual audit and provide thorough audit binder at outset of engagement.  Ensure compliance with all audit requests and requirements.
* Online processing of semi-monthly payroll using the payroll system from Payroll Service Solutions.
* Administer and update overhead expense allocation model, tied monthly to time sheets, including entry of time sheet data.
* Administer and update monthly schedule of release from restrictions.
* Develop monthly key indicators dashboard for senior management team that establishes and tracks key measures of performance.

Lead Human Resource administration

* Ensure thorough, organized and compliant human resource record keeping for staff.
* Administer employee cafeteria benefits program through benefits broker: including health, dental, vision insurance, medical flexible spending and dependent care, TransitChek, 403B.
* Administer 403B retirement plan with TIAA-CREF.
* Administer PTO record keeping and updating Office calendar with scheduled staff PTO.
* Establish new employees and update for status changes with vendors for payroll, insurance, disability, 403B.
* Establish, in collaboration with other senior leaders, and manage an effective recruitment support process e.g. job postings, supporting candidate selection etc.

Other Administrative Responsibilities

* Administer the Alliance’s regranting initiatives, providing a timely communication of grant criteria, establishment of grant panels, distribution and reporting of funds
* Working with community outreach staff, administer the Alliance’s member renewal process, ensuring timely billing and collection of dues

Organizational Management

* Supervise the Director of Information Technology
* Supervise the Administrative Assistant who serves as receptionist and administrative support to rest of the staff.
* Serve on the executive management team.

Additional Qualifications:
The Assistant Vice President, Finance, Accounting and Administration must have 5+ years directly related nonprofit accounting experience. The successful candidate will possess excellent finance, accounting, management and organizational skills, and proficiency with accounting software and Excel. The Assistant Vice President, Finance, Accounting and Administration must be able to independently manage all aspects of accounting and finance, while also providing the management skills to oversee two direct reports and the interpersonal and communications skills to support other departments and serve as a member of the executive management team. A Bachelor’s degree in Finance/Accounting is required for this position.

How to Apply:
Please send a resume and cover letter including salary requirements to avpfa-search@philaculture.org by close of business on Tuesday, September 7, 2010. Please mention where you saw this listing.

http://www.idealist.org/if/i/en/av/Job/394349-213/c