School District of Philadelphia

Senior Project Manager (System of Great Schools), School District of Philadelphia

Posted on August 13, 2018

This is administrative and managerial project work overseeing all components of a large-scale System of Great Schools projects and initiatives, inclusive of project scope preparation, return on investment (ROI) analysis, financial projection, project and life cycle implementation, staffing coordination and/or management, contract administration, and budget oversight. Employees in this class are responsible for facilitating dialogue between internal customers, technology staff, developers, vendors, external agencies, schools and community partners. Work involves meetings with clients to discuss their needs and documenting business rules for various projects and/or identifying and implementing professional learning with central offices, schools and community partners. Serves as a point of contact for clients with projects in progress. Work additionally involves formally employing industry-recognized projects management principles, techniques, and best practices, to develop, monitor, report, and coordinate all aspects of a project from inception to post-implementation support. Ensures that actions are strategic and include a plan on the evaluation of progress. Project oversight activities may additionally include coordination of support activities inclusive of training, outreach, and customer relationship management. Ensures that data pertaining to programmatic activities is systematically collected, reviewed and analyzed. Projects in this class are classified as large and complex enterprise-wide information service, application software, technology infrastructure initiatives or administrative educational initiatives characterized by multi-year life cycles.

Essential Functions

  • Develops strategies for appropriate scopes of work.
  • Participates or directs contract negotiation and/or preparation.
  • Plans and manages timelines, and monitors progress of various projects and work streams; provides progress updates to project leads.
  • Works with selected teams on specific aspects of meeting project goals in a timely manner.
  • Prepares, manages, audits, and maintains direct responsibly for project budgets.
  • Prepares reports related to project status and projections.
  • Directly supervises project or department staff as required.
  • Develops and builds good communications and relationships between Facilities, Information Technology,
  • Teacher Effectiveness, the Chief Academic Support Office or the Office of College and Career Readiness and central offices and schools.
  • Participates in confidential and/or sensitive matters and/or projects at every level of the enterprise.
  • Works with in setting priorities for the completion of requested services.
  • Participates in organizational planning within Facilities, Transportation, Information Technology, Teacher Effectiveness, the Chief Academic Support Office or the Office of College and Career Readiness, Office of
  • Leadership Development & Evaluation and other departmental offices.
  • Assists in various Facilities, Transportation, Information Technology, Teacher Effectiveness, Chief Academic Support Office or the Office of College and Career Readiness, Office of Leadership Development & Evaluation and other departmental office projects when needed.
  • Support various offices and schools to adhere to established timelines for SGS decision-making and execution of decisions.
  • Coordinates with school and district leaders to develop project plans for schools experiencing distress.
  • Maintain clear lines of communication with district office departments and with the staff, families and stakeholders of SGS-involved schools and schools experiencing distress.
  • Facilitates meetings with internal and external stakeholders.
  • Attends SGS-related activities and track successes, challenges, and opportunities for improvement.
  • Uses data on process effectiveness to identify potential improvements and codify successful approaches.
  • Serves as the District liaison with selected SGS-related and distressed schools-related vendors.

Minimum Requirements

  • Bachelor’s degree from an accredited college or university.
  • Six years of full-time, paid, professional experience as a teacher, teacher leader, and/or school or district administrator, which has included working in education or a related field.

Knowledge, Skills and Abilities

Demonstrated knowledge of:

  • the procedures and methods utilized to implement systemic change in a timely, accurate, and effective manner.
  • Asana Project Management, FileMaker Pro Advanced, Excel or Microsoft Project, Vision and/or other productivity and scheduling tools.
  • process improvement and the methods utilized to implement systemic change.
  • the methods and technique utilized in effective program planning, design and administration.
  • principles, practices, and procedures involved in monitoring and reporting processes.
  • principles, practices, and procedures underlying coordination of large-scale projects and initiatives.
  • accurate record keeping.

Demonstrated ability to:

  • manage large or complex projects and/or budgets.
  • plan, organize, and direct project activities and allocate staff resources to tasks efficiently.
  • analyze and resolve complex problems.
  • represent a superior at meetings and conferences.
  • the procedures and methods utilized to implement systemic change in a timely, accurate and effective manner.
  • present ideas effectively, both orally and in writing.
  • lead and implement strategic initiatives under aggressive deadlines.
  • function as an entrepreneurial self-starter, a team leader, a facilitator, and as a member of a team.
  • work on multiple projects simultaneously, as evidenced by an ability to balance and prioritize multiple competing priorities.
  • formulate solutions to complex problems and develop strategies to address the identified issues based on quantitative and/or qualitative evidence.
  • assess the effectiveness of programmatic activities and to make cogent recommendations as needed.
  • build and maintain strong, effective working relationships across all levels of an organization.
    coordinate cross-functional teams.
  • understand, interpret, and analyze a variety of data sources.
  • design and develop systems, tools, and schedules for collecting, maintaining, and reporting on performance data.
  • adapt to different situations, particularly when new information is provided.
  • use MS Word, Excel and PowerPoint.


The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

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