Purchasing Coordinator, Health Federation of Philadelphia

Posted by Health Federation of Philadelphia on November 3, 2014

JOB SUMMARY

This position requires a trustworthy, detail oriented, highly organized person to perform purchasing functions within the organization.

JOB SPECIFICATIONS

Responsibilities/Duties

• Monitors inventory; orders office supplies and program materials for in-house programs and contract agencies in coordination with Administrative Coordinator
• Maintenance and distribution of inventory of cell phones and other communication equipment
• Processes requests for travel arrangements, travel advances and travel expense reports
• Maintains thorough documentation required for all purchases
• Reconciles orders; investigates and resolves discrepancies; reviews outstanding orders and initiates any necessary follow-up action; codes to appropriate cost center when received
• Verifies and/or approves financial and business transactions within established dollar limits and guidelines
• Maintains credit card purchase logs and back-up documentation for accounting records
• Prepares reports as needed
• Updates and maintains vendor information in accounting system
• Builds positive business relationships with vendors
• Works with staff to reinforce purchasing guidelines and procedures
• Maintains and updates Finance calendar and grant files
• Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends

Education

BS in Accounting, Finance or Business Management or equivalent experience in related field

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