Pt-time Administrative Assistant, Family Planning Council

Posted on April 05, 2010

Family Planning Council
Administrative Assistant

Company:            Family Planning Council
Status:                Part-Time; Temporary
Relevant Work Experience:    2+ years
Educational Level:        Some college preferred
Location:            Philadelphia, PA  19102
Job Category:            Clerical, Administrative
Career Level:            Experienced
Salary Range:            $14.00 hour

Family Planning Council, a large, well-regarded not-for-profit human services agency in downtown Philadelphia, is seeking an Administrative Assistant.  This position will provide administrative support to the Director of Development.  Additionally, this position provides support with researching and identifying potential grant opportunities, and compiling all related materials to assure a complete application prior to submission. Note: This is a Part-time position with a minimum of 15 hours per week, and is a flexible work schedule.  This is a temporary position that will run through June 2010 (perfect for a student seeking flexible hours, and experience).

Primary job responsibilities include:
• Schedule appointments and meetings and compile related materials
• Provide support towards resolution of inquiries received by the Director
• Maintain Raiser’s Edge donor database
• Assist with logistics for fundraising events
• Coordinate direct mailing and resource development mailings
• Processing, acknowledgment, and tracking of all gifts
• Triage calls, visitors and information requests to appropriate staff
• Process development bills and invoices
• Place and process materials orders as requested
• Keep minutes of meetings

Soliciting Foundation Support:
• Compiles all documents related to grant proposals and reports and assures completeness prior to submission
• Supports communications with foundation representatives
• Provides day-to-day support to the Development function: maintains records of solicited foundations, submitted grants, and accepted/rejected status of active grants

Knowledge, Skills and Abilities:
• Demonstrated ability to meet deadlines, manage competing priorities, problem solve, and work independently, and as well as collaboratively
• Demonstrated experience with MS Office (including Word, Excel, and PowerPoint), Raiser’s Edge, and web design (including online solicitation mechanisms and social networking tools)
• Exceptional oral, writing, proofreading and editing skills with the ability to digest complex concepts and distill them into clear, easily understandable documents
• Strong attention to detail
• Ability to work with diverse populations
• An aptitude to listen actively, take initiative, ask clarifying questions and take initiative, and takes directions well
• Commitment to the mission of the Family Planning Council

Education and Experience:
Knowledge of Raiser’s Edge and Blackbaud Online Giving Portal
2-4 years administrative experience
Bachelor’s Degree strongly preferred
Prior experience in community health, social service or nonprofit preferred

The Council is on public transportation routes; supports flexible work schedules for employees and is a business casual dress environment.  No relocation available.  Equal Opportunity Employer.  Please email all resumes to or fax to 215-732-0916.

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