Program Specialist, Public Health Management Corporation

Posted by on September 05, 2011

PROGRAM SPECIALIST, Public Health Management Corporation

Posted on: August 19, 2011

Posted by: Public Health Management Corporation

The Program Specialist, under the direction of the Monitor Supervisor is responsible for ensuring the success of assigned Out-of-School Time (OST) programs in meeting programmatic and administrative goals. The Program Specialist will ensure that provider agencies conform to contractual, governmental, and agency mandates and standards regarding operation of OST programs, by evaluating and monitoring provider agencies’ service programs and providing technical assistance, as applicable. The Program Specialist will conduct on-site evaluation of programs and activities; determine conformance with stated objectives and standards; identify problem areas in the delivery of contracted services; analyze staffing patterns, work process, and administrative operations and procedures. This position is responsible for planning, examining, and reviewing program proposals and, with the support of the Program Specialist Supervisor, developing methodologies for collection of relevant data.

This position requires a demonstrated commitment to expanding developmental opportunities and improving outcomes for children and youth and a comprehensive knowledge of children and youth policy issues, practices, programs, and procedures.

Responsibilities:

Establish relationships with agencies in order to provide guidance and support
Schedule and conduct at least one summer and two school year (fall/winter/spring) site visits to assess program capacity and services; conduct unannounced site visits, as necessary
Document site visits within the prescribed timeframe
Ensure that providers adhere to the Core Standards and Project Based Learning approaches to programming
Provide intense technical assistance for 5-7 sites throughout the fiscal year
Assist agencies in meeting DPW licensing standards and successfully applying for licensure
Assist agencies in applying for the Keystone STARS program
Assist agencies in identifying or developing appropriate performance measures based on individual agency objectives, and objectives established by the City
Monitor agencies’ performance concerning these performance measures, including successes and challenges in meeting goals
Assist agencies in developing plans to address challenges
Assist agencies in accessing Technical Assistance services
Provide intensive Technical Assistance/Coaching to OST providers
Manage and document Coaching activities in PCAPS
Assist agencies in accessing professional development
Raise commonly shared programmatic challenges commonly shared to the OST team
Prepare new programs to operate effective programs; Orient new program staff to Scope of Work
Participate in the planning and execution of programs and activities to raise public awareness of and support for programs
Research and distribute information to agencies regarding best practices, innovative service models, and other information regarding the provision of out of school time services
Partner with Fiscal Monitors to ensure that contract compliance, fiscal issues, and programmatic areas are addressed adequately by providers
Review provider proposals
Make recommendations regarding proposals submitted
Participate in team meetings and general meetings of all agencies
Complete special projects relevant to OST service delivery as directed by supervisor
Perform any other agency-related duties or special projects as directed by supervisor.

Skills:

Knowledge of youth development best practices, tenets and research
Knowledge of administrative principles and practices as they relate to the operation of Out-of-School Time programs
Ability to relate to diverse program environments and people of diverse cultures
Ability to work collaboratively with team members, providers and stakeholders
Excellent oral and written communication skills
Strong analytical skills
Strong organizational skills
Ability to multi-task
Ability to work independently
Willingness to adapt to changing work demands
Ability to meet deadlines
Strong interpersonal skills
Technologically proficient, specifically in Microsoft Word, Power Point, and Outlook

Education Requirement:

Bachelor’s degree, preferably in social work, education, public policy or administration, or related field
Two years of related work experience

Please forward your cover letter and resume to: Debby McGurk OST – Management Services 260 S. Broad St 18th Floor Philadelphia, PA 19102 Fax#: 215-825-821 E-mail: ostemail@phmc.org