Public Health Management Corporation
PHL PreK Contracts Specialist
PHL PreK Contracts Specialist
The Contracts Specialist performs contract management activities for an assigned caseload of PHL PreK Providers. The Contracts Specialists implements with high fidelity established contract monitoring and reporting policies and procedures. The Contracts Specialist performs contract monitoring activities including the implementation of monitoring protocols, review and approval of invoices, desk audits, performance reports and file reviews. In addition, the Contracts Specialist identifies areas of noncompliance and develops corrective action plans as needed. This position is under the direct supervision of the PHL PreK Contracts Coordinator and works closely with PHL PreK providers and all other members of the PHL PreK administration team.
Essential Functions and Responsibilities:
Completes invoicing, monitoring and auditing activities to meet contractual requirements associated with payment, performance and compliance
Understands and ensures provider compliance with applicable laws and regulations, funder requirements, and PHMC standards regarding contract management
Collects and enters all necessary performance data and audit notes in designated information management systems and data tools
Develops corrective actions plans that effectively resolve areas of contractual noncompliance as needed
Determines if technical assistance or professional development is needed to remediate areas of noncompliance and makes referrals as needed
Tracks provider utilization of technical assistance or professional development resources
Collects data and reports on trends in identified areas of noncompliance within provider caseload
Reviews and approves provider invoices with high degree of accuracy within the contractually established timeframe
Tracks and reports on provider compliance with fiscal benchmarks, including obligation benchmarks, auditing benchmarks and fiscal close-out benchmarks
Assists the Contracts Coordinator in completing any requests for budget, finance or audit reports
Supports annual PHL PreK Provider request for application and contract renewal activities
Disseminates tools, trainings, and other resources to ensure PHL PreK providers understand and can successfully comply with the established contracting, reporting, invoicing, auditing, and annual reconciliation requirements
Exercises good judgment in the application of rules, protocols, and guidelines to ensure consistent application across all Providers in caseload
Actively seeks opportunities and cultivates partnerships to expand the value of program services in alignment with funder priorities and guidance
Engages in ongoing professional development to support continuous quality improvement and relevant translation of research to practice within program operations
All other duties as assigned
The Contracts Specialist reports to and is supervised by the PHL PreK Contracts Coordinator. The Contracts Specialist directly supervises the Contracts Specialists. The position is full time, 100% FTE.
Knowledge of general office policies, procedures and work methods
Knowledge of administrative and auditing practices
Knowledge of personal computers and networked systems and their use, applications for database management, tracking and reporting in a human services or similar environment
Ability to facilitate the coordination of multiple tasks
Ability to communicate effectively with employees, other professionals, government agencies, in a positive, pleasant, professional and productive manner in writing, by telephone, and in personal contacts
Bachelor’s Degree in Business Administration, Social Work, Education, or related field
Two years related experience human services, early childhood, education, government or related field
This job includes the normal physical demands associated with office work including bending, lifting, and carrying.
Ability to pass a health examination and criminal background check. Ability to work effectively with minimal daily guidance. Knowledge of community resources. Successful experience working in a team setting. Ability to present a positive image of the organization to members of the community.
This position may include the need to attend weekend or evening meetings or trainings and might involve travel.
Applications accepted through Friday, March 31st. Apply directly through the PHMC website at: PHL PreK Contracts Specialist-PHMC
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