Sustainable Business Network of Greater Philadelphia

Operations Associate, Sustainable Business Network

Posted on May 15, 2017

Operations Associate, Sustainable Business Network
Posted April 25, 2017

About the Sustainable Business Network of Greater Philadelphia

Since 2001, the Sustainable Business Network of Greater Philadelphia (SBN) has provided a platform for thriving, independent, locally-owned businesses committed to improving their environmental and social impacts as well as their profitability. SBN’s mission is to build a just, green, and thriving economy in the Greater Philadelphia region. SBN’s members are committed to doing well through environmentally and/or socially-focused enterprises. Through their products, services, and/or internal practices, SBN’s members exemplify how business can be a force for good.

SBN offers a variety of programming to our members and larger local business community throughout the year.
• We connect members with each other as well as decision makers, to exchange learnings and best practices, bond over commonalities, and share ideas for how policies and processes could better support your business to grow and thrive.
• We promote our members within and outside of our network, as well as the strengths of a local economy and triple bottom line practices.
• SBN advocates on members’ behalf throughout the year to ensure that small, locally-owned, and sustainably-minded businesses are fully supported to start, grow, and thrive.

Position Description and Qualifications: (click here to download .pdf of job offering)
The Sustainable Business Network of Greater Philadelphia (SBN) is seeking an Operations Associate to ensure smooth and efficient day-to-day organizational operations, as well as to provide support in key areas of organizational advancement.

The ideal candidate will be proactive and have strong organizational skills; have an aptitude for detail and administrative work; have polished communication and interpersonal skills; be orientated towards problem-solving; have a commitment to exercising discretion and confidentiality in all work-related matters; and be team-oriented while having strong self-management skills. The ideal candidate will also be familiar with SalesForce or similar CRM.

Major Responsibilities:
Under the direction of the Executive Director, and in close collaboration and cooperation with other staff, the Operations Associate will provide administrative support in the following key areas:

• Office
-Ensure effective and efficient day-to-day operations, including record keeping, inventory maintenance, and oversight of facility and technical vendor relations
-Support the Executive Director in liaising with Board of Trustees, including distributing bi-monthly Board Meeting materials, Board pledge tracking, and coordination of annual Board retreat
-Collaborate with Executive Director regarding best practices and policies for successful day-to-day operations

• Financials
-Support the Executive Director in coordinating with accountants, including ongoing bookkeeping and annual audit
-Manage payments as well as contract, membership, and sponsorship invoicing

• Development
-Support Executive Director in cultivating prospective philanthropic funders as well as corporate sponsors
-Keep up with best practices for corporate sponsorship programs
-Support Executive Director in providing funders and sponsors with necessary documentation for proposals, as well as reporting and fulfillment

• Membership Processing and Database
-Enter all new and renewing membership opportunities in Salesforce
-Work with Membership Manager to reconcile any membership payment issues

• Programs and Events
-Assist staff in preparing for meetings and events, including registration, name badges, catering, etc.
-Provide other administrative support and on-site support as needed

• Employee Relations
-Coordinate hiring process as needed, including posting job openings, organizing applications, and scheduling interviews
-Manage administrative procedures for new hires and staff departures as needed

Additional qualifications for this position to what is noted above include:
-Demonstrated commitment to SBN’s values and mission
-Interest and/or experience in non-profit management
-Bachelor’s degree strongly preferred
-Minimum 5 years’ relevant experience

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