External Affairs Coordinator, Congreso de Latinos Unidos

Posted by Congreso de Latinos Unidos on April 10, 2017

The External Affairs Coordinator is responsible for supporting the Communications Director and Development Director with the agency’s internal and external events, special projects and staff committees with a particular emphasis on fundraising activities. These may include Congreso’s Corporate Advisory Council, Cultivando Futuros/Cultivating Futures Annual Campaign, United Way Campaign, Gala Latina, Golf Tournament, and community event participation. Execution of these initiatives requires strong administrative skills, relationship management, public speaking, and prospect research. The External Affairs Coordinator will also lead volunteer engagement and support the Division with a social media presence. This includes corporate volunteers, community volunteers, project based volunteers, and their orientation to Congreso’s mission, clearances, and administrative management. The ideal candidate is a well-organized, detail-oriented resourceful individual with strong communication skills who enjoys a workplace that is fast-paced and varied. The External Affairs Coordinator position requires strong relationship-building skills with the ability to communicate clearly both verbally and in writing to help the organization to achieve its goals. A component of the responsibilities may also include civic engagement and require relationship building with external advocacy groups and the government sector, data and research development on legislative issues and participation in educational policy related activities.

The External Affairs Coordinator works within the agency’s Administrative Division, reporting to the Director of Development and the Communications Director.

Essential Functions:
Agency Events:
1. Support the Fundraising and External Affairs Department in its execution of social media, fundraising initiatives including the Gala Latina, Golf Tournament, Corporate Advisory Council, Cultivando Futuros/Cultivating Futures Annual Campaign, United Way Campaign.
2. Work to confirm and communicate with donors and sponsors.
3. Manage Congreso’s presence in external community events and outreach initiatives.

Database and Constituent Relationship Management:
1. Work with Development staff to maintain fundraising software which contains Congreso’s mailing list, donors, funders, and all relationships.
2. Execute established volunteer recruitment and management strategies.
3. Implement quarterly volunteer orientation, ensuring adherence to Congreso policies and procedures.
4. Manage volunteerism opportunities; ensuring all volunteers and their in-kind donation of time are properly recorded and acknowledged in a timely manner.
5. Working with the Department and programmatic staff, develop a strategy to more effectively use volunteers across Congreso.

Non-Essential Functions
1. Attend relevant workshops or join professional groups as necessary to maintain professional knowledge.
2. Adheres to Congreso’s security guidelines and ensures the appropriate handling of sensitive information.
3. Facilitates and attends relevant staff meetings to promote communication and execution of goals.
4. Completes special projects specific to the function of the department or as needed for the department as directed by the Supervisor.
5. Other duties as assigned.

Knowledge, Skills, and Abilities (Career Pathway: Development)
All Staff Competencies
 Basic understanding of Congreso’s mission, vision, values, programs and services, social media and business plan.
 Knowledge and understanding of targeted community needs and demographics.
 Understanding of legal criteria for issues such as confidentiality, domestic abuse, child abuse, and mandated reporter requirements.
 Ability to provide nonviolent intervention with a high level of ethical standards of conduct, cultural sensitivity and within appropriate boundaries and limits.
 Ability to effectively use standard office equipment.
 Bilingual English/Spanish Preferred.
 Possesses strong interpersonal skills as demonstrated by compassionate, courteous, cordial, cooperative, and professional interaction with diverse groups of co-workers, external business partners, and the community.
 Ability to operate a computer and use a variety of common software programs including Microsoft Office, spreadsheets, UNIDAD, and customized databases.
 Adheres to all Congreso and department policies and procedures.
 Attends all Congreso in-services as required.
 Strong written and verbal communication skills and effectively communicate with individuals and groups.

Development Staff Competencies
 Ability to use computers and other technology for tracking donors and research and development of new forms of communication to further the organization’s development initiatives.
 Ability to expand organizational networks with funders, government officials, community partners, and members of the community for the purpose of resource development and fundraising.
 Ability to develop relationships and/or network and tailor messages with community members, other non-profits, employers, government, etc.

Experience, Education, and Licensure
Minimum Experience: 3+ years experience in a community-based non-profit environment, specifically within Administration, institutional public affairs, fundraising or a combination of both; experience recruiting and coordinating volunteers, sponsors, partners, etc. Experience managing events, speaking publicly in front of large groups, and managing multiple priorities.

Bilingual English/Spanish Preferred.

Minimum Education: BA/BS degree from an accredited college or university with a concentration in business, marketing, public relations, social work, or other related field of study preferred. A combination of related experience and education considered.

Physical Demands
The physical of demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
1. While performing the duties of this job, the employee will frequently stand; walk; sit; use hands to finger; handle, or feel objects, tools, or equipment; reach with hands and arms; balance; talk or hear. The employee will occasionally climb stairs; stoop; kneel; crouch or crawl; taste or smell.
2. The employee must occasionally lift and/or move up to 25 pounds.
3. Operate related office equipment and use necessary tools.
4. Specific vision abilities required by the job include frequent reading and close vision; distance vision; color vision; peripheral vision, depth perception; and the ability to adjust focus.

Work Environment
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. The noise level in the work environment is usually moderate.
2. Although work is primarily indoors, you may be required to travel outside client and community locations.
3. Position may require occasional trips to attend conferences, seminars, and meetings.
4. Certain visits or work related appointments might be scheduled outside of traditional hours as necessary.

To Apply
To apply for this position please submit a cover letter, resume and salary requirements here.


For more information about Congreso and other career opportunities please go to http://www.congreso.net

Congreso is an Equal Opportunity Employer. Congreso is strongly committed to providing equal employment opportunity for all employees and all applicants for employment. All employment decisions at Congreso are made without regard to race, ethnicity, religion, color, gender, gender identity, sexual orientation, national origin, ancestry, disability or military/veteran status, or any other protected class as set forth under applicable State, Local and Federal Civil Rights Laws.

About Congreso
Congreso is a multi-service nonprofit organization whose mission is to strengthen Latino communities through social, economic, education, and health services; leadership development and advocacy. Founded in Philadelphia in 1977, Congreso has grown into a national thought leader on nonprofit performance management with an expert focus on the Latino community. Congreso is anchored by its innovative Primary Client Model (PCM™), and provides direct services to residents of the Philadelphia region while providing consult to other nonprofits and government systems nationally.

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